Screening Officer

JOB TITLE: Screening Officer

DEPARTMENT: Legislative Services

POSTING NUMBER: 106039

NUMBER OF POSITIONS: 3

JOB STATUS & DURATION: Full Time Permanent

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model*– when working onsite, you will report to the location of 5 Ray Lawson Boulevard.

SALARY GRADE: 4

HIRING SALARY RANGE: $76,866.00 - $86,474.00 per annum

MAXIMUM OF SALARY RANGE: $96,082.00 per annum

JOB TYPE: Management and Administration

POSTING DATE: April 29, 2024

CLOSING DATE: May 10, 2024

AREA OF RESPONSIBILITY:

Under the direction of the Manager, Prosecutions, the Adjudicative Screening Officer will p erform professional, quasi-judicial work conducting screening and preparing decisions on disputed administrative penalties. Adjudicative Screening Officers will exercise discretion when reviewing penalties, considering evidence, applicable by-laws, regulations and Acts (i.e. Highway Traffic Act ). Must be familiar with municipal law and adjudicative processes, responsible for determining whether to affirm, vary or cancel (on appeal) the penalty decisions. Will review and approve payment plans. Responses to penalty reviews will primarily be written with some in-person screenings.

1. OPERATION SUPPORT

• Independently conducts reviews of penalty notices online or in-person regarding the City's Administrative Penalty System By-law (APS) and the Highway Traffic Act
• Issues oral and written decisions in accordance with the APS By-law, including decisions on whether to affirm, reduce or cancel administrative penalties and/or extend the time to pay administrative penalties in accordance with associated by-laws and policies
• Reviews all evidentiary materials filed with each application they screen including facts surrounding alleged violations and review certified copies of camera images to determine if a contravention has occurred
• Identifies applicable legislation, regulations, polices and procedures associated with each individual file under review
• Has complete, unfettered discretion in the review and approval of applications for payment plans taking into consideration financial circumstances of vehicle owner
• Reviews proof of income (e.g. CRA Notice of Assessment, Old Age Security, Guaranteed Income Supplement, etc.) in determination of payment plan
• Provides written details of payment plan, including required lump sum payments and timing of payments
• Educates and provides information to the public concerning City by-laws, policies, regulations and the APS process and procedures
• Gathers, monitors and analyzes program outcomes and associated performance measures, including: trends, issues, gaps and statistics for short/long term planning and reporting purposes
• Makes rulings and issues oral and written decisions relating to the APS By-law and camera-based offences pursuant to the Highway Traffic Act that are independent and free of outside influence

1. CUSTOMER SERVICE

• Communicates using a variety of conflict resolution strategies
• Acts with integrity and honesty at all times applying the principles of procedural fairness
• Builds and maintains collaborative relationships with internal and external stakeholders such as regional and provincial partners

1. COMMUNICATION

• Provides excellent verbal, written, listening and negotiating skills to ensure a fair and equitable resolution of disputes
• Liaises with other service managers, community stakeholders and regional and provincial partners as required
• Prepares reports that include measurement of progress against set performance measures of screening program

1. CORPORATE CONTRIBUTION

• Supports the development of corporate standards and policies for management of dispute resolution screening programs
• Maintains knowledge of City policies and practices, legislation, and regulations to assist in the revision of Standard Operating Procedures (SOPs) to ensure stakeholder needs are continually met
• Convenes and conducts post-hearing analysis to determine the need for systemic improvements and/or additional process or policy components
• Provide ad hoc assistance on projects/initiatives within the unit/team
• Participates in and provides training as required

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree or diploma in a related discipline, (i.e. Paralegal Studies, Court and Tribunal Agent Program or Law Clerk) and/or an equivalent combination of education and experience

REQUIRED EXPERIENCE:

• Must have at least 3 years of experience in interpreting and applying legislation, by-laws, policies, regulations and/or Administrative Penalty System process and procedures.

OTHER SKILLS AND ASSETS:

• Member of the Institute of Law Clerks of Ontario or Paralegal Association of Ontario or equivalent
• Knowledge and experience in administrative law, adjudicative processes, including conducting hearings in a tribunal setting
• Previous experience interpreting and applying legislation either in a legal, paralegal, prosecution, or adjudicative capacity
• Knowledge about legal concepts and their application, including strengths in issue identification, critical thinking, analytical and interpersonal skills, and application of expert knowledge in Administrative Penalty System
• Ability to communicate clearly and accurately both orally and in writing
• In-depth working knowledge of relevant City by-laws, legislation, and regulations
• Strong organizational and time management skills
• Computer literacy (knowledge of MS Office applications and Gtechna is an asset)

** Various tests and/or exams may be administered as part of the selection criteria.

  Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

If this opportunity matches your interest and experience, please apply online by clicking the button above OR at: (use for external websites/job boards) quoting reference #106039 by May 10, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.  

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