Special Projects Officer

Special Projects Officer

Date Posted: 04/09/2024
Req ID: 36905
Faculty/Division: Office of the Governing Council
Department: Appeals, Discipline & Faculty Grievances
Campus: St. George (Downtown Toronto)

Description:

The Special Projects Officer, Appeals, Discipline and Faculty Grievances, is a critical team member of the ADFG Office in the Office of the Governing Council. The ADFG Office is responsible for the management of the administration of the Governing Council's quasi-judicial functions, including academic discipline, appeals under the Supportive Leaves Policy, non-academic discipline, academic appeals, grievances, tenure appeals, sexual harassment hearings and clinical academic hearings. The Office provides ongoing support to the Academic Appeals Committee, the University Tribunal, the Discipline Appeals Board, Code of Conduct Hearing Officers (including for hearings under the Sexual Violence and Sexual Harassment Policy), the Chairs for the Supported Leaves Policy appeals, the Faculty Grievance Review Panel, the University Tenure Appeals Committee, the Academic Clinical Tribunal, the Clinical Faculty Grievance Review Panel, the Advancement Review Panel, Workload Policy Adjudicator and other panels and committees of the Governing Council as necessary.

Working under the general direction of the Associate Director, the Special Projects Officer is responsible for administrating and implementing project plans, providing strategic advice, creating and implementing best practice and supports related to all processes for the Office’s various quasi-judicial functions, and acts as a Hearing Secretary. The Special Projects Officer is a primary contact for Divisions, faculty and staff, and students for Academic Appeals, Code of Behaviour on Academic Matters, and Code of Student Conduct cases. The incumbent also provides information and resources to faculty, staff, and especially students on the policies, procedures and practices on the above boards and committees.

Project management and implementation includes: (a) identifying best practice and needed supports for panels, clients, and parties; (b) interpreting and providing strategic advice on quasi-judicial policy and processes; (c) creating and implementing these supports and best practices; (d) undertaking detailed research and analysis on a wide range of topics related to quasi-judicial processes; (e) facilitate project work to ensure deliverables are met within the required timelines; (f) following-up on decisions made and monitoring these supports and best practices to ensure there is ongoing maintenance of the highest level of pro-activity, support and service for the portfolio, and ensuring timelines are met.The incumbent provides a high level of confidential support to the Associate Director, Appeals, Discipline and Faculty Grievances and collaborates with others in the Office, including the Director, in defining and achieving goals and objectives for the ADFG portfolio, in order to maintain and improve administrative processes and procedures.

The incumbent works closely with the Office Manager & Hearing Secretary to ensure the operationalization of projects is seamless and meets required needs.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality.

The incumbent interacts closely with a wide range of senior members of the University, including committee chairs and panel members, governors, academic administrators, internal and external legal counsel, faculty and staff, as well as students and other community members.

Qualifications Required:

I.EDUCATION:

University law degree or College Paralegal Diploma required, or an acceptable equivalent combination in education and experience. Examples of acceptable equivalency may include working in a law firm but not as a lawyer, working in knowledge management, working with quasi-judicial processes, working towards a law degree or paralegal diploma.

II.EXPERIENCE:

Minimum three (3) years of experience in a legal, or quasi-judicial administrative setting, preferably working with administrative Tribunals. Minimum three (3) years of project management experience leading complex and multi-stakeholder projects, including leading, organizing and tracking the outcomes of complex and multi-stakeholder projects, preferable in a university setting. Experience with legal drafting, conducting research, producing detailed and comprehensive reports from a large volume of complex information, and presenting on the research. Experience with IT-related projects such as web sites, case management systems, scheduling programs and database management. Experience with University governance or quasi-judicial processes an asset.

III.SKILLS:

Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations). Familiarity with Microsoft SharePoint and Dynamics 365 an asset. Familiarity with scheduling software,Acrobat and other Adobe software as well as case management software. Strong research, analytical, and problem solving skills; excellent presentation and interpersonal skills; polished writing and excellent communication skills; superior organizational skills in planning, project management and task coordination with a high level of attention to detail.

IV.OTHER:

Must be able to conduct thorough research, concisely summarize information and provide a rationale for action. Knowledge of University policies andprocedures, and an understanding of the University’s organizational structure, including its governance is an asset. Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community. Ability to work under pressure with shifting priorities; high degree of political acuity and judgment; ability to work independently with a high degree of initiative, discretion, and tact; ability to select/design appropriate diagnostic tools (surveys, interviews, groups); ability to influence those over whom there is no direct authority.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

NOTE: This is a twelve (12) month term position.

Closing Date: 04/23/2024, 11:59PM ET
Employee Group: Salaried
Appointment Type : Budget - Term
Schedule: Full-Time NOTE: This is a twelve (12) month term position.
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $90,134 - $105,156 -- Broadband Salary Range: $90,134 - $150,223
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see . Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact .
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