Subcontracts Administrator - Hiring Urgently

We are on the lookout for an organized Subcontracts Administrator to join our growing team at Colas in Edmonton, AB.
Growing your career as a Full Time Subcontracts Administrator is an amazing opportunity to develop competitive skills.
If you are strong in planning, project management and have the right drive for the job, then apply for the position of Subcontracts Administrator at Colas today!

Subsidiary: Colas Canada Inc.

 

Colas Canada is part of the Colas Group, a world leader in transportation infrastructure construction and maintenance. The Colas Group also has a network of companies in the USA.

 

Mission

The Senior Subcontracts Administrator is part of the project Procurement team specializing in the management of large construction and service contracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Senior Subcontracts Administrator’s responsibilities can include request for quote (RFQ) processes, post award contracting activities from build stages to close-out and handover of the project. 

Main Responsibilities

• Managing, coordinating and administrating contracts to ensure cost and schedule compliance.

• Managing the contract change order process for in or out of scope items.
• Attestation of progress and Rules of Credit (RoC) for billing activities.
• Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
• Responsible for leading claim mitigation, managing legal, regulatory and commercial contract compliance.
• Perform site reviews to determine compliance with construction contract 
• Prepare reports to document progress, identify deviation from the construction contract
• Liaise with subcontractor to resolve issues in a timely manner
• Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
• Coordinate, evaluate and process payment certifications
• Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
• Coordinate with subcontractors to address and document issues with constructability and/or owner concerns
• Prepare and coordinate project change documentation, including sketches and drawings or facilitating preparation of sketches and drawings with internal and/or external teams
• Attend and conduct progress meetings before, during, and after the project to exchange information and resolve issues or concerns with various key stakeholders
• Prepare and issue meeting minutes and track issues for resolution
• Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
• Monitor and report on Project Scope, incurred cost, accruals and Estimate At Completion (EAC).
• Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
• Represent the organization and interact professionally with sub-consultants, suppliers, and subcontractor representatives
• Attend regular internal coordination meetings to report on progress and issues related to assigned projects

Profile

Minimum 10-15 years of contracts administration within EPC/EPCM projects, preferably in transportation and infrastructure 
• Light Rail Transit project experience will be considered an asset
• Undergraduate degree in quantity surveying, legal study, or recognized major project experience.
• Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts
• Ability to manage and administer pre and post award construction contracts.
• Familiar with Unit Price, T&M, and Lump Sum contracts.
• Ability to break down contract schedules into a framework to be used for progress monitoring 
• Familiar with Work Breakdown Structures (WBS) methodology and its application for developing/administering progress.
• Advanced computer skills with emphasis on MS Office applications, SharePoint, JDE, Aconex
• Contract formation experience would be considered an asset.
• Preference will be given to applicants currently residing in Edmonton, Alberta

 

Colas Canada Inc. expressly prohibits any form of workplace harassment based on race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colas Canada Inc. employees to perform their job duties may result in discipline up to and including discharge.

Benefits of working as a Subcontracts Administrator in Edmonton, AB:

● Learning opportunities
● Opportunities to grow
● Competitive salary