External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting. The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best. We are seeking a creative, dynamic, committed professional to join our team: Continuing Education Assistant (LINC/ESL/LBS Programs)100% Regular, 2 positions available Monday - Friday, 35 Hours per Week, 12 Month Work Year ESP Level 5: $40,552 to $51,804 Under the direction of the Program Manager and Principal of Continuing Education, the Continuing Education Assistant will provide administrative support to the Language Instruction for Newcomers to Canada, Literacy & Basic Skills (including the Adaptive Learning Program), and English as a Second Language programs. Main responsibilities include but are not limited to, management of electronic records and files for students/staff; assisting with student registration and program planning; recording and verifying attendance records for program/contract staff; submitting timesheets for approval for all program staff; preparing bank deposits and reconciling statements; and general administrative support such as, filing, composing routine correspondence, and responding to inquiries.
Qualifications Completion of a secondary school diploma and minimum of two years of related work experience. A combination of education and experience may also be considered. Experience working in Continuing Education and knowledge of the LINC/ESL/LBS programs is considered an asset. Knowledge of relevant board policies and procedures; Knowledge of computer applications including proficiency in word processing, spreadsheets and databases, including Student Information System (Harts/EOIS Cams/Aspen), Google Applications, HRIS, Microsoft Suite, and the Board’s financial systems; Continual upgrading of computer skills is required. Accounting skills to maintain budget transactions. Ability to operate standard office equipment, and administer public address system; Interpersonal and communication (oral and written English) skills required to provide, exchange and clarify information, and respond accordingly to inquiries; Ability to use tact and diplomacy when communicating information to the general public and Board personnel. Ability to speak additional languages is an asset. Initiative and judgment required to action routine or proceduralized matters. Organization and time management skills are required to prioritize work and juggle multiple priorities. Ability to work independently, with minimal supervision and as part of a team. Access to reliable transportation to travel to program sites for registration. Application Process Applications will be considered in accordance with the ESP Collective Agreement, in the following
Order from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Internal Posting)
from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)
from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration. The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application. If you are not a Board employee and do not have an existing ATE account , you will be asked to create one at . Choose Job Category 'ECE, EA and Support Staff'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume. Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3. OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity. If you require accommodations at any point in the selection process, please send an email to [email protected] at any time. EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
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