Executive Assistant

Union/Affiliation: Administrative and Professional Staff (APSA)
Pay range: $58,093 to $69,273
SFU Department Descr: Medical School
Position Grade: 5
# of openings: 1
Biweekly Hours: 72
Who We Are At the , we are committed to shaping the future of healthcare through innovative education, ground-breaking research, and community engagement. As we embark on this journey to redefine medical education, we are seeking passionate individuals who are eager to contribute to our mission. We envision a medical education system where students and residents learn as part of a team in primary care, community-level settings and patient-centred environments. Our curriculum considers social, environmental and prevention contexts while seeking to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices. As we establish the school in Surrey, B.C., we will foster our growing relationships with the local community, Fraser Health, First Nations Health Authority, physicians and Indigenous partners who will help us meet the diverse health needs of the communities we serve. We seek to improve access to primary care throughout the province while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented toward measurable and socially accountable outcomes. About The Role The Executive Assistant provides confidential administrative and secretarial support by responding to a wide range of general and confidential inquiries; writing and preparing correspondence; liaising with internal and external contacts; and monitoring and initiating follow-up actions and research that support the itinerary of senior leaders in the office. The Executive Assistant has primary responsibility for coordinating and maintaining appointment calendar(s); scheduling regular committee and other meetings; managing various domestic and international travel schedules and arrangements; and coordinating special events. The Executive Assistant provides highly confidential administrative support to the search processes for senior administrative and academic positions in the office, as assigned. The ideal candidate demonstrates a high level of organization and prioritization along with exceptional relationship-building skills. They possess excellent critical thinking and problem-solving capabilities, and are strong communicators. They conduct their work with high accuracy, transcribe meeting minutes, and supervise temporary staff when required. The ideal individual exercises sound judgment and discretion when composing and distributing sensitive correspondence. Additionally, they are proficient in word processing, calendar management, presentation and graphics, and spreadsheet applications, with a solid understanding of web design software. Qualifications A two-year Diploma in Business or Administrative Management or related field, and four years of directly related experience, or an equivalent combination of education, training, and experience.

• Excellent organizational and time management skills.
• Excellent customer service and interpersonal skills.
• Excellent analytical and problem-solving skills.
• Ability to maintain strict confidentiality.

What We Offer At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*
• And more!
• Prorated for part-time employees

Additional Information Please include your cover letter and resume in one attachment. We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact