Office Assistant

Exceptional Care–Exceptional People The Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.

• The Brantford General is an acute care hospital
• The Willett in Paris is an urgent care centre and transitional beds

The Brant Community Healthcare System (BCHS) Foundation is a not for profit organization responsible for raising funds in support of the Brantford General and Willett, Paris. The BCHS Foundation is an engaged partner to the BCHS and contributions made to the Foundation benefit the purchase of patient equipment, renovate spaces and provide investment in resources to enhance the exceptional care provided at the BCHS. Position Summary Reporting to Associate Director, Development, the Office Assistant is a key member of the BCHS Foundation team; providing day-to-day administrative and program support to the team. This front-line support position is a positive, helpful and informed representative to our external and internal communities; including donors, visitors, hospital personnel, Board members and community leaders and ensures smooth functioning within the office. Primary Responsibilities

• Provide administrative support to management team including drafting letters, preparing presentations, and other duties, as requested.
• Support the management team in scheduling meetings, including when necessary, canvassing participants for dates, booking meeting space, arranging technical requirements and refreshments.
• Maintain accurate files and enter contact information, or other donor information/updates for development team in a timely and consistent basis into Raiser’s Edge database.
• Provide reception duties with a strong customer service focus for the office including answering phone and responding to questions from walk-in clients and represent the Foundation in a professional manner.
• Front line exemplary customer service of all donors and visitors, interacting and providing timely and friendly follow-up to hospital staff, medical professionals, Board members, donors, volunteers and external community.
• Maintain and manage inventory of fundraising related materials and brochures and send out to stakeholders, as appropriate.
• Support with donation processing in high volume times, as needed.
• Maintain and ensure the integrity of confidential donor and general office (both electronic and hard copy) files.
• Maintain all work orders for office.
• Assist development functions including special events and third party activities.
• Open and distribute daily mail.

Qualifications

• This position is a result of a Government of Canada, Canada Summer Jobs grant. All applicants must be between the ages of 15-30 years and be legally entitled to work in Canada. For eligibility requirements and to file through the Canada Summer Job portal:

Primary Responsibilities Also Include Safety (patient, worker & workplace) is a BCHS and BCHS Foundation Corporate Priority. The successful applicant will demonstrate good stewardship in the identification, reporting and mitigation of unsafe acts or conditions. The Brant Community Healthcare System (BCHS) and the BCHS Foundation is an equal opportunity employer, committed to employment equity and diversity in the workplace. We welcome applications from women, members of racialized groups, visible minorities, Indigenous persons, persons with disabilities, persons of all sexual orientation and persons of any gender identity or gender expression. To ensure there is equal opportunity during the recruitment and selection process, BCHS and BCHS Foundation provides accommodation for applicants with disabilities upon request. Effective September 7th, 2021, all applicants must provide proof of two doses for full vaccination against Covid-19 (in the form of watermark receipts from the provincial portal) or provide written proof of a medical or religious reason for not being fully vaccinated as per Organization Policy, Covid-19 Immunization and Management. INDX