Proposal Assistant/Coordinator

Kleinschmidt has an immediate opening for a full-time Proposal Assistant /Coordinator (depending upon qualifications) in any Kleinschmidt office in North America . Candidates must be located in either Nova Scotia or Ontario.

A successful Proposal Assistant / Coordinator is a creative, highly organized, self-motivated multi-tasker who provid es firm-wide coordination of proposal and qualification packages and procurement process management while interfacing with professional staff from request for proposal ( RFP ) tracking through document preparation and finalization . The Proposal Assistant / Coordinator will also support the internal operations of the marketing department by developing and maintaining materials such as resumes , project data sheets, service profile sheets and creating proposal and marketing graphic s .

Q ualifications:

• Associate or Bachelor degree in Marketing , English, Communications or Journalism, Engineering or Sciences, or equivalent experience.
• 0-5 years of experience providing proposal coordination and marketing support in the Architectural Engineering and Construction (A/E/C) industry.
• Experience with federal government procurement process, i.e. SAM.gov preferred.
• Experience in general business/professional/office, knowledge of A/E/C industry and RFP process preferred.
• Proficient with MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe Creative Suite (specifically InDesign, Photoshop) preferred.
• Keen attention to detail and highly organized required.
• Excellent writing and proofreading skills.
• Ability to multi-task and handle multiple deadlines and assignments.
• Ability to handle quick turnaround requests in a fast-paced work envi ronment with poise and maturity while balancing overlapping no-fail deadlines and changing priorities .
• P ossess enthusiasm for and ability to initiate continuous process improvement s .
• P assionate about professional growth and ongoing skill development .
• Must possess permanent authorization to work in the United States .

Who We Are

Our mission is to help balance engineering, regulatory, and science based technical expertise with practical experience to solve our client's challenging renewable energy, water, and natural environment projects. Kleinschmidt is one of the few employee-owned consulting firms in North America specializing in hydropower and we have been doing it for more than 50 years.

Our people are passionate, engaged, and enjoy learning from one another while working on unique and creative projects. Technical excellence is at the heart of our continued success, and we strongly encourage learning and continuous improvement to create professional growth and new opportunities for our employees.

Our marketing, business development, and proposal processes are mature - meaning that you would not be stepping into a proposal production role. We have strong processes in place to ensure that we pursue high probability pursuits to maintain our strong win rates and capture rates .

Benefits

• Competitive salary
• Bonus program
• Comprehensive benefits package, including extended healthcare, dental, life and AD&D, and weekly indemnity insurance
• Registered Retirement Savings Plan (RRSP) and Deferred Profit-Sharing Plan (DPSP) with matching
• 10 holidays
• Paid time off
• Tuition assistance
• Employee ownership

Kleinschmidt is an Equal Opportunity and Affirmative Action employer. It is our company policy and culture to provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.