Self Management Assistant

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

The Central West Self‐Management Program provides self-management education and skills training to health service providers and people living with, or at risk for chronic conditions. Reporting directly to the Manager, Chronic Disease Self-Management Program, the Program Assistant supports the planning, implementation and evaluation of the self-management program. This position involves both administrative work as well as community engagement work. Part of the time is spent in the office while the other part is spent engaging with the community through various channels. Candidates must be proficient with office administrative tasks as well as comfortable speaking in front of groups, engaging with a variety of people. The Program Assistant works closely with the self-management coordinators to help build collaborative partnerships with numerous individuals and groups: healthcare providers, people living with and at risk of chronic conditions, community organizations, primary care, etc.

Accountabilities:

• Scheduling of workshops, speakers, rooms, volunteers, food for events and technical support for seminars
• Engagement of community partners and program promotion
• Public speaking and presentations
• Addresses program inquiries via phone, email and in person
• Produces marketing materials including: calendar of events, flyers and advertisements
• Compiles summary of feedback from events and creates reports
• Inputs evaluation data
• Tracking of budget/funding allocation of all seminars and expenses; invoicing
• Distribution of marketing materials to various health care and community sites within the region
• Ordering supplies and inventory

• Diploma or degree in a health-related or communications program, or equivalent combination of education and experience
• Experience in health promotion and working with a multidisciplinary team
• Ability to compile, write and present reports
• Ability to coordinate and schedule events
• Strong communication, organizational and planning skills are required
• Proficient in use of windows based computer systems and software including but not limited to Microsoft Word, PowerPoint, Excel, Publisher and the internet
• Proficient in the use of other office and presentation equipment
• Ability to set priorities and cope with a demanding environment
• Ability to work independently and as part of a team
• Excellent customer service skills
• Excellent verbal and written communication skills in English
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
• Regular attendance is a requirement for this position
• Occasional evening and early morning hours and travel to external locations
• Valid Driver’s License and access to personal vehicle throughout the day is required for work-related responsibilities

Hours: Currently Days, 8 hours (subject to change in accordance with operational requirements)

Internal application deadline: April 26, 2024

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected] .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.