Accounting Clerk

Accounting Clerk

Tatham Engineering is dedicated to enhancing our communities. Are you looking to enhance your career and apply your technical expertise to meaningful work?

Tatham Engineering is seeking an Accounting Clerk to join our accounting team. This position can work out of any of our office locations: Barrie, Bracebridge, Collingwood, Orillia, or Ottawa. Reporting to the Controller, the primary role of the Accounting Clerk is handling accounts payable. Other responsibilities will include preparing monthly invoices as part of the accounts receivable process, and assistance with payroll functions as and when needed.

Duties & Responsibilities:

• Manage the accounts payable process, including obtaining invoice approvals, entering vendor invoices in Unanet accounting system, and making payments via cheque, electronic fund transfer and online banking within the payment deadlines.
• Manage the AP email, prioritize and organize on a daily basis
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Work collaboratively with cross-functional teams for issue resolution
• Manage EFT system: enter vendor banking and email notification information in Unanet and send EFT notifications to vendors when payments are made.
• Track subconsultant invoices and due dates to ensure payment made in compliance with the Ontario Construction Acts prompt payment requirements.
• Ensure proper, current liability insurance and WSIB certificates are on file and recorded in Unanet for Tatham’s subconsultants.
• Prepare monthly invoices for clients.
• Review weekly time and expense sheets for accuracy and calculate HST on expenses. Follow up with staff regarding unsubmitted time and expenses.
• Run Statutory Holiday report and enter hours on employee timesheets.
• Enter expense charges (plots, prints, reports, etc.) into Unanet.
• Enter company credit card purchases and reconcile statements.
• Coordinate petty cash reconciliations for all branches.
• Track computer and fixed asset purchases and disposals for insurance requirements and year-end reporting.
• Set up new projects in Unanet and upload Engineering Service Agreements (ESA) and Purchase Orders as directed by Project Managers.
• Maintain postage machine (run software updates, fill meter and order supplies as required).
• As required, answer telephones, general administration assistance

Key Position Requirements :

• A university degree or college diploma in accounting, business administration, finance or related field
• Minimum of 5 years experience in accounting/bookkeeping with previous accounts payable experience
• Strong computer skills with Microsoft Office
• Ability to use enterprise-level financial record-keeping software systems
• Ability to work independently and as part of a team
• Ability to complete a high volume of work within deadlines
• Excellent knowledge of basic accounting concepts
• Excellent interpersonal, oral and written communication skills
• Excellent organizational and time management skills

Why Tatham?

At Tatham, our key values are reflected in everything we do. We aim to be the engineering consulting firm of choice by upholding our core values: Service, Communication, Teamwork, Relationships & Community . Our company has experienced significant growth by putting these values into action.

What We Offer

• Competitive compensation, benefits, RRSP matching and profit sharing
• Flexible work arrangements and work-life balance
• Vacation starting at 3 weeks – prorated in the first year
• Challenging and rewarding work on notable projects
• Professional development, training, mentorship program and career progression opportunities
• Reimbursement for annual professional dues
• Collaborative and engaging workplace environment
• Regular office/team socials and recreational outings

Company Information

Tatham Engineering is a Canadian employee-owned, consulting engineering firm that specializes in Coastal, Land Development, Municipal, Structural (Buildings and Bridges), Transportation, Water Resources, Water & Wastewater, Electrical and Mechanical engineering, and provides specialized services in Air & Noise, Climate Resilience and Hydrogeology. The firm was founded in Collingwood, Ontario, in 1988 and currently employs over 180 staff with branch offices in Barrie, Orillia, Bracebridge and Ottawa.

Tatham is proud to be recognized as one of Southwestern Ontario’s Top Employers of 2024 and Canada’s Top Small & Medium Employers of 2023!

Diversity, Inclusion, and Accommodations

Tatham Engineering is an equal opportunity employer that values diversity in the workplace and welcomes applications from all qualified candidates. We are committed to ensuring the selection process is inclusive, accessible, and barrier-free. If you require accommodation, please contact Human Resources at [email protected] and the request will be addressed confidentially.

Job Type: Full-time

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Vision care

Schedule:

• Day shift
• Monday to Friday

Work Location: In person