Assistant Director of Planning and Operations

As the Assistant Director of Planning and Operations , you will play a pivotal role in our district's strategic vision, reporting directly to the Executive Director of Planning and Operations. In this Senior Leadership position, your responsibilities encompass planning, overseeing the coordination of project designs, and managing contracts with consultants and construction firms. In addition, you will provide leadership and guidance to various assigned departments within our facilities division, ensuring seamless operations and efficient execution of projects. As the Assistant Director, you will act on behalf of the Executive Director when necessary, exemplifying strong leadership and strategic decision-making. Your contributions will be instrumental in shaping the physical infrastructure of our district and creating an optimal environment for teaching and learning. Planning, organizing, scheduling, coordinating and controlling the departments with the objective of achieving an efficient, effective, economical and safe operation. Directly and through subordinate managers, plans, organizes, directs, controls, and reviews the operations of each department; ensures consistent and smooth implementation of daily operational procedures. Assists Executive Director in preparing reports for presentation to the Board. Provide managerial and technical support to Managers as required. Ensure adherence to all School district policies and procedures and all other applicable governmental legislation and codes (building codes, electrical codes, plumbing codes, fire codes, etc.) in a most effective and efficient manner. Respond effectively to maintenance requests and safety related items. Ensuring that all safety and health regulations and WCB directives are followed. Assist with the development of the Annual Facilities Grant, when required as it relates to the departments. In consultation with the Executive Director and Human Resources, will participate in staffing, retention and performance management, including guiding, and inspiring the team to achieve goals in a positive work environment. When required, will act as a resource person in negotiations or grievance meetings with the union. Ensure proper application of the collective agreement and consult with Human Resources staff as required. Chair staff meetings and planning sessions. Prepare and maintain effective workload schedules and procedures for the departments. Ensures that direction from the Executive Director is carried out and that Board policies, rules, regulations, and operating programs are implemented; supervises the preparation of departmental recommendations and budget requests. Interact with the public and represent our organization in a professional manner. Participates in the establishment and control of each department’s operating and annual facilities grant budgets, cost accounting and forecasts. Regularly review and analyze applicable budgets versus actual expenditures. Initiate corrective action where required, to ensure operating and minor capital costs remain with approved budget limits. Preparation, co-ordination, presentation and substantiation of annual operating budget for the Departments. Maintain confidentiality in all matters pertaining to the District and its operation. Salary : $121,900 - $135,444 annually Assignment : Full-time, Monday - Friday Location : District Facilities Department Qualifications Education and Experience Completion of a 2-year Diploma in a Technology field directly related to facilities buildings, or civil technology, or a combination of education and experience. Membership in the BC Association of Applied Science Technologists and Technicians. Minimum 10 years related experience in a technical management role. Leadership skill and experience in a unionized environment. Working knowledge of Facilities Systems including, civil, structural, electrical, mechanical, and environmental. Experience consulting and construction contract administration. Demonstrated ability to work under pressure and meet deadlines. Valid BC Drivers license Interpersonal, Analytical and Leadership Abilities Strong interpersonal, communication and management skills in the facilities planning discipline. Well-developed analytical and decision-making skills and the ability to think and work independently in a confident manner. Ability to formulate long range strategic plans, implement programs, provide strong people leadership to complete complex tasks, manage competing priorities and employ a high level of issues management skills to resolve differences and meet desired project outcomes. How to Apply Please apply by clicking the Apply button next to the job details. Applications must include a cover letter, detailed personal résumé, any related certificates or transcripts and contact information for two professional supervisory references. Please note: Nanaimo Ladysmith Public Schools wishes to thank all applicants for their interest in working with us, however only those shortlisted for interview will be contacted. If you have any questions or require assistance with this application process, please contact the Customer Care department at Makeafuture.ca @ or [email protected]