Branch Administrator

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

Alberta Transportation and Economic Corridors (TEC) is a centre of excellence for transportation in North America. We contribute to Alberta's prosperity and quality of life by providing and supporting a safe, innovative and sustainable provincial transportation system as well as water management infrastructure. With Alberta Transportation and Economic Corridors, you can engage in a fulfilling career with diverse room to grow. We believe in building careers, providing opportunities for growth within the organization and striving to provide our staff with a work-life balance including reasonable hours of work to ensure time with family and to accommodate outside interests.

The ministry promotes a vital and diverse economy by:
• Managing transportation safety
• Supporting municipalities with public transportation and water/wastewater facilities
• Expanding and enhancing a well-integrated transportation system and enabling market access
• Preserving and developing the provincial highway network and water management infrastructure

For more information, visit

Job Information

Job Title: Branch Administrator
Job Requisition ID: 50801
Ministry: Transportation and Economic Corridors
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular
Scope: Open Competition
Closing Date: January 4, 2024
Classification: Subsidiary 01B 3625 Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,139 / year)

Role Responsibilities

Are you a driven and enthusiastic administrative professional? Do you pride yourself on your exceptional organization and coordination? Do you thrive in a fast paced environment? If this sounds like you, then the Branch Administrator position supporting the Executive Director of the Carrier and Vehicle Safety Branch may be the perfect opportunity!

The Branch Administrator provides assistance to the Executive Director to ensure appropriate support and coordination of the branch. This position requires a high level of initiative, independence, adaptability, and deals with confidential material to meet the operational need of the branch.

Responsibilities include but are not limited to:
• Support the Executive Director and Directors with calendar management, email management, and meetings
• Drafting and composing complex correspondence such as action requests, written responses, advisory notes, form, expense reports, letters and memorandums
• Tracking day to day tasks to ensure the Executive Director and Branch deadlines and commitments are achieved
• Coordinating travel and accommodation arrangements
• Coordinating and administering ministerial and Deputy Minister action requests and Branch briefings in a timely manner
• Support and coordinate human resource processes for the Branch, including FTE and position management tracking; maintain a process for managers/team leads to on-board/off-board staff
• Maintain records management systems (paper and digital formats) for all correspondence and internal documents
• Create and monitor expenditure budgets and perform related financial activities such as monthly forecasts (budgets, salaries, position use); reconcile and track expenditures (procurement card, invoices, contracts), accruals, etc.

Qualifications

Required:
• High school diploma and three years of related experience
• Proficiency using Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Excellent written communication that is clear, concise, grammatically correct
• Ability to interact with a diverse group of stakeholders
• A cover letter with clear and concise specific detailed examples that demonstrate how their experience and education align with the qualifications

Assets:
• Experience with SharePoint, Action Request Tracking System (ARTS), and 1GX
• An Administrative or Accounting Certificate or Diploma or experience in general accounting practices

Equivalency:
• Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Notes

This position is a permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am - 4:30 pm).

This position is located at the Twin Atria Building, 4999 - 98 Ave, Edmonton Alberta, T6B 2X3.

Instructions for your Resume :

For Employment Experience:
Please indicate duration of employment (month, year)
Please specify employment status (i.e. casual, part-time or full-time)
Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three, 8 hour shifts/week)

For any Post-Secondary Education:
Please specify your major and length of program
Please specify the year you graduated
Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017)

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Drive For Results: Understands needs and works towards meeting or exceeding them. Meets critical deadlines and manages time effectively to produce high quality products that create confidence as well as credibility in the Branch.

Builds Collaborative Environments: Team player who contributes positively by clearly communicating to and working with others to achieve outcomes. Respects differing opinions and recognizes conflict then works towards achieving common purpose.

Develops Networks: Identifies opportunities, establishes credibility toward common purposes and builds trust in relationships through purposeful communication.

Agility: Identifies and manages required changes and the associated risks, identifies alternative approaches and supports others to do the same.

Creative Problem Solving: Approaches problems or challenges in an imaginative or innovative way, devising better solutions, creating positive experiences and making informed decisions that meet the overall needs of the organization

How To Apply
Click on the “Apply Now” button.

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or a copy of the job description, please contact Michele Murphy at [email protected] .