Coordinator, Major Gifts

Date Posted: 06/12/2024
Req ID: 37901
Faculty/Division: VP - Division of University Advancement
Department: Campaign and Marketing
Campus: St. George (Downtown Toronto)
Position Number: 00049814 : About us: The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituentsmeaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time. Through our current Defy Gravity campaign, the team supports U of T’s commitment to inclusive excellence - the idea that every member of our community should thrive in an environment of belonging - and helps the University bring together top minds from every conceivable background to create a healthier, more sustainable, and equitable world. In this ecosystem, there is an emphasis on collaboration, diplomacy, teamwork and mission focus as the Division of University Advancement supports our Faculties, Campuses and Divisions as a shared service. The Division of University Advancement at the University of Toronto is committed to a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; doubling the number of newly engaged alumni by achieving Advancement goals through the foundational integration of Alumni Relations and Development both centrally and through collaborations with divisional colleagues; creating an organization and culture that fosters diversity and inclusiveness. Your opportunity: We hire outstanding people from a variety of backgrounds and currently seek a Coordinator, Major Gifts to join our diverse group of talent. The mission of the Major Gifts team within DUA is to drive fundraising success at the $50K-$5M+ level in support of a broad array of programs and priorities across the university. Our driven and collegial team of frontline fundraisers and operations staff contribute to and support the ambitious fundraising objectives of partner divisions, university leaders, and special initiatives. We also take a special focus on regional fundraising in North America and Europe. This requires taking a collaborative approach across a complex and decentralized fundraising environment. The Coordinator plays a critical role in enhancing the capacity of the team for increased major gift growth and productivity. Working closely with the Director, Major Gifts, and the Manager, Major Gifts Operations, you will support the day-to-day operations ofa high-performing fundraising team and longer-term strategic initiatives that advance the team’s operational effectiveness. The successful candidate will support and execute operational activities including ARBOR database coding and reporting, calendar management, team meeting agendas and action items, donor stewardship coordination, gift agreement tracking, donation processing, expense processing, and other duties as required. We are seeking a candidate who can collaborate effectively, provide administrative support to the Director and DUA Major Gifts team and contribute to the smooth running of the office with strong organizational skills. Your responsibilities will include:

• Collecting and passing on information on prospective donors
• Providing detailed information for the development of donor relations and stewardship programs
• Collating briefing package materials for meetings
• Updating prospect databases and portfolios
• Verifying the accuracy and completeness of information
• Collecting and passing on donation and payment information for processing
• Maintaining senior staff calendars
• Collecting and submitting expense reimbursement claims

Essential Qualifications:

• Bachelor’s degree, or an acceptable equivalent combination of education and experience.
• Minimum three years experience in administration, preferably in a non-profit fundraising setting.
• Experience with fundraising database ARBOR or related database required.
• Experience maintaining both electronic and paper files for multiple team members.
• Experience preparing reports from multiple data sources.
• Experience drafting communication pieces.
• Ability to set priorities and targets and to meet deadlines in relation to frequently changing demands.
• Strong organizational skills with ability to manage multiple tasks and conflicting deadlines.
• Ability to work independently, set and reorder priorities and take action in an anticipatory manner with minimal supervision.
• Excellent interpersonal skills including the ability to work effectively in cross-cultural situations and acrossa wide range of audiences.
• Proven ability to handle confidential information with discretion and sensitivity.
• Demonstrated advanced computer proficiency with MS Office (Word, Excel, Access, PowerPoint), Zoom, database and fundraising software.
• Demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.
• Strong interpersonal skills in developing and maintaining good working relationships and teamwork
• Strong written and verbal communication skills

Assets (Nonessential):

• Knowledge of development principles and practices

To be successful in this role youwill be:

• Communicator
• Diplomatic
• Meticulous
• Multi-tasker
• Organized
• Resourceful

Closing Date: 06/26/2024, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.  
Job Category: Administrative / Managerial
Recruiter: Fiona Chan Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers @ utoronto.ca . Job Segment: Academic, Administrative Assistant, Fundraising, Equity, Database, Education, Administrative, Nonprofit, Finance, Technology USW Staff Appointed Opportunities, Staff Opportunities, All Opportunities

In your application, please refer to myScience.org and reference  JobID 2903796 .