human resources administrator

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

Work setting

• Education
• Vocational evaluation and training centre
• Music school
• Dance academy or school
• Art school

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Perform administrative tasks
• Manage accounts receivable
• Consult with teachers, parents, administrators and community agencies
• Work with on-line accounts and systems
• Notify debtors of overdue accounts and payments
• Prepare dance students for auditions and performances
• Assist students with integration into the classroom and school setting
• Supervise students during school and extracurricular activities
• Discuss results and students’ progress with them, their parents and school officials
• Develop a checklist to assist schools in their preparation for a monitoring inspection

Supervision

• Staff in various areas of responsibility

Experience and specialization

Computer and technology knowledge

• MS Windows
• Electronic scheduler
• Database software
• Accounting software
• Human resources software
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of work experience

• Art studio/school

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Facility management
• Accounting
• Payroll services

Additional information

Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Work with minimal supervision
• Working with children

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance