Human Resources Assistant

At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process. 

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID: 3209
Department: Corporate Services
Division: Human Resource Services
Pay Range:$55,206 - $73,615
Job Type: Contract > 1 Year
Contract Duration: up to 9 months 
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Posting Date: June 11, 2024
Application Deadline:June 24, 2024

Job Summary

HR Assistants support the Specialists in administering and executing programs for acquiring, developing, and managing talent under the direction of an HR Lead.   

The temporary assignment, not to exceed nine (9) months, will be to the Employee Relations team and will report to the HR Lead for that team.

Duties & Responsibilities

• Build inclusiveness and belonging by embedding EDI principles in all employee programs and management practices. 
• Collaborate with HR colleagues to create and execute programs that enable the Strategic Plan, enhance the employee experience, and make colleagues successful. 
• Enable the Region's digital transformation, including the successful implementation of SAP SuccessFactors 
• Apply subject matter knowledge to design and develop employee lifecycle programs, including workforce planning, integrated talent and performance management, EDI, employee relations and change management. 
• Practice constant professional self-development and promote learning in others by proactively sharing information and expertise with colleagues. 

Assignment 

• Supports the Employee Relations team through the collection and analysis of data related to current employee demographics, collective bargaining, seniority lists and ad hoc requests.
• Sources, compiles, and reports on data collected from partnering municipalities for purposes of collective bargaining or environmental scans.
• Responds to Human Resources inquiries from all levels of employees across the Region using various channels including phone, email, digital meeting rooms and in-person as level one support for basic inquiries.
• Reviews and identifies level 2 inquiries that are more complex and works collaboratively with the appropriate knowledge expert in HR to ensure a response is provided and documented.
• Prepares and distributes various letters and documents for employees upon request including employment verification letters, employee file reviews and other related documentation.

Skills & Qualifications

People Advocacy:demonstrated commitment to supporting an organizational culture and workplace where people can belong, to facilitate open communication, navigate change and act as a steward for the Region’s values. Possessing a growing understanding of EDI principles and best practices; and a demonstrated commitment to EDI. Experience problem solving by using strong analytical skills to research solutions to employee issues and the ability to respond to inquiries using thoughtful and polished verbal and written communication.

Human Resources Mastery: post-secondary education in Business Administration or similar with exposure to Human Resources, or equivalent experience. 

Business Acumen:awareness of external trends, able to provide insights about the Strategic Plan and operational goals and support employee lifecycle programs that are strategic, systematic and employee-focused. Able to develop HR skills and knowledge to provide input and recommend solutions to employees, HR Specialists and HR Leads.

Data literacy:able to read, apply, create, translate and communicate data to support decisions.

Digital dexterity: experience using the M365 suite of products (Teams, SharePoint, Word, Excel, PowerPoint).  Familiarity with SAP, Success Factors and any customer relationship management system would be an asset.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process.  If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.  
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at .   
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly. 

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.