Legal Contracts Administrator

POSITION:         Legal Contracts Administrator 
REPORTS TO: Legal Counsel
DEPARTMENT: Legal Services & Corporate Governance
LOCATION: North Bay
REFERENCE: 800-72-25
SALARY:     $69,784 - $82,117 WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services.  We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve.  We are focused on moving forward with the goal of being a valued leader in transportation.  We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services. ACCOUNTABILITY STATEMENT:
The Legal Contracts Administrator is responsible for compiling and managing  the contracts for the corporation and providing support for  other legal matters.     MAJOR DUTIES/ RESPONSIBILITIES:

• Assist with drafting, preparing and finalizing contracts, including communicating with contractors, internal project managers and the Strategic Procurement department.
• Be the administrator for the contract management system 
• Manage certificates of insurance, WSIB certificates and bonds for contracts
• Manage and provide substantive support to the contract management process
• Manage requests for services made by internal and external clients
• Obtain insurance certificates from the insurance broker as required
• Coordinate and provide support for corporate related department activities, for example annual reports, budget process, department workplan & reporting activities
• Provide other support and assistance to Legal Services & Corporate Governance as required

REQUIREMENTS:

• University degree in Business Administration or Law or College diploma in Legal Assistant or Law Clerk 
• 5 or more years experience in a broad range of legal practice areas, including contract administration and management
• Extensive knowledge of legal practices and procedures, terminology, legal processes, document preparation and legal office procedures
• Ability to deal with highly confidential and sensitive issues
• Excellent interpersonal and communication skills and demonstrated ability to collaborate with multiple stakeholders, including the public, public sector partners and First Nations stakeholders
• Ability to exercise sound judgment in conflict situations with internal and external parties  
• Aptitude to identify issues, analyze and interpret data to make recommendations in concise and comprehensible format
• Independent self-starter with excellent time management skills, problem solving and strategizing skills
• Ability to work effectively in a team environment
• Above average ability to work with a variety of software programs including Office 365 and Adobe and ability to adapt to new software programs
• Must be committed to company health and safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification. CLOSING DATE:  June 16, 2024 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.  Visit our career website to apply: Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le , poste 394 pour plus de renseignements.