office administrative assistant

Overview

Languages

English

Education

• Bachelor's degree

Experience

2 years to less than 3 years

Responsibilities

Tasks

• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Assign, co-ordinate and review projects and programs

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Information technology
• MS Project
• SharePoint
• Social Media
• Human resources software
• MS Access
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Payroll services

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Team player
• Client focus
• Time management
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• As per collective agreement

Other benefits

• Free parking available
• Team building opportunities