Operations Assistant #-

Description

Home Careers @ Guelph Current Opportunities Operations Assistant Operations Assistant Forbes Ranks U of G Among Canada's Top Employers Office, Clerical and Technical Position covered by the Collective Agreement with USW Local 4120 Operations Assistant OVC Integrated College Services Temporary full-time from April 2024 to October 2024 Hiring #: 2024-0175 Please read the Application Instructions before applying

The Ontario Veterinary College Integrated College Services (OVC ICS) is looking for a dynamic and motivated individual to support the ICS Operations Managers and Management team. Reporting to the Manager, College Operations within OVC ICS, the Operations Assistant will support tasks across all departments with varying focus depending on special projects underway. The Operations Assistant will enable the interoperability of the various teams within the OVC ICS organizational structure.

The Operations Assistant will provide support as follows: General Administrative & Communications Monitor FootPrints Ticketing System, triage, respond to, and assign tickets. Ensure information on the SharePoint ICS page is updated and accurate and create news posts. Provide short term coverage of key activities for temporary OVC ICS administrative vacancies across all ICS service areas.

Assist with Special Projects and tasks related to ICS management and operations as needed. Human Resources Liaise with Operations Managers to organize hiring of Graduate Teaching Assistants (GTAs) and Sessional Lecturers, and initiate payroll for GTAs, Sessional Lecturers, GRAs, and Invigilators. Review Human Resource Termination Reports and request information needed to coordinate extensions.

Communicate with Associate Director, Administration and Operations at OVC to coordinate ICS community meetings, social events, and Professional Development opportunities. Graduate Programs Complete Graduate Tuition Settlements and Needs Assessment Forms on a semesterly basis.

Equipment & Building Operations Manage electronic building access. Provide administrative assistance for shipping and receiving. Work with ICS Accounting team to maintain OVC equipment inventory documentation.

Liaise with the Operations Managers, Department Chairs, and AACFs to coordinate infrastructure projects. Requirements for this position include: Two (2) Year Community College Diploma in Business Administration or similar field of study (preferred undergraduate degree) and one (1) year of experience, or an equivalent combination of education and experience. Experience in Adobe Acrobat, Microsoft Office (Word, Excel, PowerPoint, SharePoint), and the ability to work with various software applications is required.

Previous experience working within an academic environment would be an asset. Candidates should be able to demonstrate: Excellent written and verbal communication skills Effective communication and interpersonal skills with a high level of tact, diplomacy, discretion, and strong judgement Excellent organizational and time management skills and the ability to meet deadlines Attentiveness to detail, and ability to accurately collect and input data Ability to work effectively both independently and within a team Strong decision-making skillset, with the ability to independently prioritize tasks Familiarity with the application and interpretation of university policies and procedures Broad experience in administrative support and the ability to independently recommend process changes and embrace organizational change Ability to recognize and proactively consider the impact of actions Classification USW, Local 4120 Salary Band 4 Normal Hiring Range $26.17 - $ 29.24 per hour At the University of Guelph, fostering a culture of inclusion is an institutional imperative.

The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution. Posting Date: 2024 04 15 Closing Date: 2024 04 22 Search form Search Human ResourcesSearchSearch Current Opportunities Animal Housing Pharmacy Technician Registered Veterinary Technician (Large Animal Ward) Client Services Clerk Dispatcher Food and Hospitality Services Assistant Casual Campus Safety Attendant Hospital Assistant Radiation Therapist (RT) Registered Veterinary Technician ​Medical Device Reprocessing Technician Administrative Assistant Administrative Officer, Government Relations Assistant Vice-President, School of Continuing Studies Associate Director Associate Vice President, Advancement Associate Vice-President and Chief Human Resources Officer (AVP-CHRO) Clinical Trials Manager, Clinical Research Unit Construction Coordinator, Electrical Design Custodian Dairy Herd Technician Dean, College of Engineering and Physical Sciences Development Communications Manager, OVC Director, Integrated Communications Electrical Designer Financial Officer Graduate and Research Program Assistant Mechanical Design Technologist Operations Assistant (current page) Procurement and Contracting Officer Professional Scientist, Good Laboratory Practices (GLP) Projects Research Assistant III, Ontology, Metadata, and Vocabulary Specialist Research Ethics Coordinator Second Class Operating Engineer Senior Development Manager Senior Technician, System Support Strategic Partner Student Recruitment Officers Treasury Service Assistant Vice President, Research and Innovation Printer-friendly versionPDF version Share this page Share on Facebook Share on Twitter Share on LinkedIn Print this page