Accounting Clerk- Research

Accounting Clerk- Research

Research Funds

Vancouver, BC

Reporting to the Finance Manager, Restricted Funds or designate, the Accounting Clerk – Research prepares external research grant financial statements, financial reports, reviews and monitors grants files and sets up new grant accounts in a grant database. The Accounting Clerk - Research prepares invoices for grant agencies and other agencies and reconciles grant sub-ledger accounts to the general ledger. Assists with national and international granting and industry audit teams as required. The Accounting Clerk-Research also recommends changes to accounting procedures and implements as approved.

What you’ll do

• Prepares external research grant financial statements such as income statements by performing tasks such as monitoring grant agency and industry contract guidelines, and monitoring transactions and expenditures of monies received from grant agencies.
• Develops and prepares periodic financial reports such as grant reporting schedules for each agency to meet their specific and varied requirements. Extracts and compiles information from payroll, general ledger and human resource computer programs to track expenditures.
• Investigates and resolves overdue grant accounts by performing tasks such as preparing accounts receivable listing of overdue grants and reconciles to the general ledger account, identifies accounts in a deficit position and follows up by initiating or responding to granting agencies and research department’s via correspondence or telephone inquiries. Prepares high volume invoices for grant agencies on a quarterly basis on a tight deadline. Posts computerized billing information and related receivables data.
• Reviews policies and procedures related to research projects for efficiency and makes recommendations for changes to improving collection of outstanding invoices, CIHR-UBC invoicing, accruals, project setup etc. Recommends changes to Manager and implements upon approval.
• Responsible for maintaining recurring journal entries by performing duties such as adding, deleting, and changing standard journal entry set-ups.
• Processes general ledger journal entries for all research projects by performing tasks such as reviewing all entries for accuracy and referring incorrect entries to appropriate staff for correction. Corrects journal entries as required.
• Performs financial analysis such as variance analysis of expenditures and revenues by performing tasks such as income statements and balance sheet accounts, and making comparisons to budgets or prior year data, and reviewing financial statements to ensure all journal entries have been accounted for and all charges have been put into the proper accounts.
• Maintains research grant database by performing tasks such as setting up new grant accounts in the database by inputting granting agency terms and conditions, total funding dollars, and reporting schedule, extracting information identifying parameters and provisions of grants, and monitoring items such as terms, conditions, encumbrances and deadlines.
• Reconciles grant sub-ledger accounts to the general ledger by performing tasks such as reviewing and checking data input for accuracy, following up on discrepancies, adjusting journal entries to rectify discrepancy or forwarding correction to payroll and referring any unresolved discrepancies to the manager.
• Prepares year end working papers such as lead sheets for balance sheets and income statement, as well as any required supporting schedules for auditors. Also liaises with the auditors to provide them with explanation, information and analysis for research projects.
• Prepares financial and statistical standardized reports such as the number of grants currently open and the FTE count, using spreadsheet and database software. Reviews data to ensure accuracy of information and reports any anomalies to the manager.
• Prepares routine journal entries from a variety of source documents such as department usage reports, invoice requests and cash reports.
• Performs related duties assigned.

What you bring

Qualifications

• Grade 12, completion of two years of the CMA or CGA program and four years’ recent related experience or an equivalent combination of education, training and experience.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise
• Ability to organize work.
• Ability to operate related equipment.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $30.54 / Hour
Location: 1333 W Broadway, Vancouver, BC V6H 1G9
Closing date: Applications accepted until position is filled
Hours of Work: 0830-1630 (Monday to Friday)
Requisition # 167674E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at   

Please note the internal job posting will no longer be accessible after the expiry date of June 21, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at or . Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.