Director, Projects

Director, Projects  

Planning And Development

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Executive Director, Planning and Projects, the Director, Projects provides leadership and expertise in the management of multiple, concurrent small and large scale complex strategic and capital projects across PHSA provincial sites and locations, which range from corporate and clinical tenant improvements, renovations within clinical settings, new construction additions or stand-alone buildings, as well as external partnership projects. The Director, Projects leads a team that is responsible for all project management processes, and oversees and is accountable for: developing and managing overall project budgets; establishing project timelines, including planning phases of work and implementation; negotiating and managing consultant/contractor contracts; tracking and monitoring risks; reporting on project status, issues and recommended solutions; and, authorizing expenditures within the project budget.

The Director operates in a dynamic and complex multi-site environment, which is in constant change with the implementation of major strategic initiatives. The Director is responsible for ensuring project cost, schedule, and scope meet stakeholder quality and other requirements, balancing project risk and uncertainty through risk management and mitigation plans, and providing leadership in directing work teams and user groups.

The Director is accountable for ensuring appropriate internal and external project resourcing, depending on project scope, scale and complexity. The Director oversees revisions, changes, and additions to contractual agreements with architects, consultants, clients, suppliers, and contractors that may be required and ensures that projects are executed in compliance with applicable codes, regulations, and standards. In addition, the Director is responsible for balancing portfolio project volume, ensuring internal resourcing is able to meet project requirements, which may include re-allocating resources within the team and hiring additional resources as required. The Director is responsible for ensuring project management processes are established and adhered- to within the project management team, and is accountable for mentorship and performance planning.

What you’ll do

• Serves as a member of the Planning & Projects leadership team. Participates in the development and approval of annual goals and objectives, establishes processes, best practices, standards, tools and templates in compliance with Project Management Body of Knowledge (PMBOK) to be used in the management of all capital projects including planning, design and implementation phases. Collaborates with the Director, P&D in the development and sustainment of the Facilities project management system.
• Responsible for the initiation and completion of operational and capital projects. Accountable for scope, schedule, budget and risk identification at project initiation; manages project delivery through to completion. Responsible for: sourcing project funding, including the coordination of Business Plan and approval documentation; allocating resources; and developing risk management and mitigation strategies, including for cost over runs.
• Provides leadership for strategic initiatives and capital projects and manages project resources with regular status reporting to the Executive Director, Planning, Design and Projects, stakeholders, senior executives, the Ministry of Health, and other governance committees as required.
• Ensures accurate documentation, invoicing, and payables are completed for all projects.
• Utilizes standard project management tools, methodologies, templates and risk mitigation plans for tracking and reporting progress. Maintains a current status report of all projects within the portfolio and reports regularly to the Executive Director, including details of the project budgets, cash flows, schedules, scope, customer satisfaction and risk status. Escalates material variances and other anomalies to the Executive Director and relevant stakeholders in a timely manner. Recommends solutions and mitigation measures as required, and implements upon approval.
• Negotiates and facilitates consensus with key stakeholders such as the PHSA leadership team, Project Co leaders, contractors, and vendors.
• Manages the construction documentation/specifications, tendering process and ensures contracts are awarded in compliance with established governmental regulations and PHSA policies.
• Develops, implements and ensures adherence to departmental policies and operational procedures . Advises the Executive Director Planning, Design and Projects on ways to improve the overall performance of the department. Provides decisions, direction, communication, and support to managers through policy development, procedures, standardization, meetings and reviews.
• Ensures that projects are planned, designed and built to meet user requirements and align with the latest standards regarding energy conservation, carbon footprint reduction and LEED certification.
• Ensures code compliance and standards are being met and ensures building permits, occupancy permits, and other required permits are achieved from the authority having jurisdiction (AHJ).
• Leads, manages and supervises the project management team. Provides leadership in directing work internally, as well as to contractors and consultants. Oversees the assignment of work, tracks project volume and staff workload to reassign projects as required and/or justify hiring to meet demand and builds the capabilities of the team to enhance the organization’s ability to achieve its strategic goals and objectives. Provides leadership through coaching, mentoring and training. Sets performance targets and expectations to ensure objectives are met; measures, monitors, and manages overall performance.
• Develops and successfully manages project budgets within the context of operational demands and environmental and resource constraints. Allocates budget and resources as required to ensure the effective delivery of the project(s). Prepares and administers the capital budgets, as well as monitoring expenditures and results.

What you bring

Qualifications

• A level of education, training, and experience equivalent to completion of a Master’s degree in Architecture, Engineering, Business Administration or related discipline, including experience managing construction projects, training in project management or operational management and a minimum of seven (7) to ten (10) years’ of recent, related experience in progressively more complex leadership roles in a large multi-site organization within a project planning environment, preferably health care. Project Management Professional (PMP) certification is highly desirable.
• Demonstrated commitment to providing leadership, achieving objectives, providing quality services, and effective management of resources. Demonstrated ability to adapt in a complex environment and ability to effectively prioritize and manage multiple projects and programs simultaneously. Demonstrated ability to build consensus in a highly dynamic and complex organization with many interested parties. Proven ability to lead, guide and direct staff while maintaining cohesion, motivation, commitment and effectiveness. Comprehensive knowledge of health care and relevant government procedures, standards and requirements. Excellent communication and negotiation skills build effective relationships with internal and external clients and interdisciplinary teams. Demonstrated knowledge of building planning, design, estimating, tendering, construction, and standard practices in the construction industry. Demonstrated ability to manage budgets and resources. Advanced project management skills including demonstrated effectiveness in planning and coordinating major projects from conceptual design through construction completion. Possesses sound judgment and creativity in approach to problem solving and conflict resolution. Understands complex issues. Strong computer skills with knowledge of Word, Excel, Microsoft Project, Visio, PowerPoint etc.

Skills & Knowledge

• Demonstrated knowledge and understanding of legislative obligations and provincial commitments found in the foundational documents - including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - and how they intersect across the health care system.
• Models and supports full team commitment to Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety including oversight and commitment to education strategy.
• Collaborates with peers to ensure Indigenous-specific Anti-racism and ICSH are applied holistically through department as whole.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $116,591 - $167,600 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 4500 Oak St, Vancouver, BC V6H 3N1
Closing date: Applications accepted until position is filled
Hours of Work: 0830-1630 (Monday to Friday)
Requisition # 167578E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at   

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