Human Resources Coordinator

Human Resources Coordinator
We transform the way people use energy.

Transforming the way people use energy begins with our people. At EfficiencyOne, we are dedicated to building a culture of diversity, equity, and inclusion that is representative of the customers and communities we serve. As an organization that values and respects the unique characteristics of each individual, we aim to cultivate a culture of creativity and innovation that stems from our differences in backgrounds, perspectives, and experiences.

We welcome and encourage applications from equity-deserving groups including Indigenous Peoples, Racialized Persons, African Nova Scotians, Women, Persons with Disabilities, Newcomers to Canada, and Individuals within the 2SLGBTQIA+ Community. If you require accommodation at any stage of the application or interview process (including different materials or otherwise), please contact a member of our HR team to discuss your needs.

About EfficiencyOne

EfficiencyOne is a leading energy efficiency enterprise. Our core values are integrity, innovation, and partnership and our purpose is "we transform the way people use energy". We work with many outstanding partners to supply cost-effective energy efficiency and carbon mitigation services in Nova Scotia and beyond. Together, we help people achieve their energy goals, save money, conserve resources, improve well-being, and combat climate change.

Investing in energy efficiency comes with many benefits-lower heating bills, more comfortable spaces, new jobs in our communities, and a smaller overall carbon footprint. To date, our work has achieved over $4 billion in energy savings and contributed to 22% of Nova Scotia's GHG emission reductions. If there's a better way to improve energy efficiency, we'll find it. Find out more about how we are making an impact here:

Reporting to the Senior HR Manager, we're looking for a Human Resources Coordinator to play a crucial role in supporting day-to-day HR functions. This position offers an exciting opportunity for a detail-oriented individual eager to contribute to the overall success of our organization through supporting key HR functions such as administration of employee payroll, pension, and benefits programs; recruitment and onboarding; coordinating and tracking training and development; and acting as a first line of support for employee inquiries and requests.

Why you'll love working here:

• A culture that understands there is life outside of work and cares about their employees.
• We offer a fun, social, and inclusive working environment in a newly renovated space, plus hybrid/remote work options, and a strong focus on health, safety, and wellness.
• You'll enjoy fair, equitable, and competitive compensation aligned with the changing market.
• We offer an exceptional and holistic benefits plan (65% employer paid), retirement savings plan (defined contribution), health and personal lifestyle spending accounts, and employee and family assistance program.
• You can grow at EfficiencyOne, with approved job-related courses, memberships, and designations 100% company-paid. Plus, we make it a priority to ensure employees are provided opportunities to fill internal roles.
• Being part of a team contributing to Nova Scotia's goal of 2050 net-zero carbon.

Key responsibilities include:

• Act as the first point of contact for HR-related inquiries and requests.
• Complete employee file setups in required payroll systems for all new hires and complete status changes, transfers, and terminations.
• Administer group insurance and pension enrollment for all new hires and complete status changes, transfers, and terminations.
• Digitize HR records and maintain accurate, up-to-date digital employee files in the HR information system (HRIS).
• Maintain HRIS by tracking and reporting on employee data, such as paid leaves, to ensure that accurate and timely information can be made available to leadership and staff.
• Support recruitment and onboarding by ensuring hiring documents are completed correctly, assisting with planning and preparing orientation sessions, supporting the planning and coordination of initial on-the-job training, and acting as the first point of contact for general queries from new employees.
• Take the lead in the co-op funding application process.
• Track and administer training requests and expenses in the training and development database.
• Work closely with the HR team to provide support in areas including compensation administration, recruitment and onboarding, and training and development.
• Assist with activities related to programs and initiatives under the E1 employee experience framework, such as compensation, benefits, career & development, and lifestyle & well-being.
• Perform or assist with other HR duties/reports/projects as required.

What Will Help You Succeed?

• A diploma or degree in HR, business administration, or a closely related field.
• Proficient with Microsoft Office software including Excel, Word, PowerPoint, Outlook, Teams, and OneNote (advanced knowledge of Excel would be especially helpful in this role).
• Working knowledge of multiple human resource disciplines including benefits administration, payroll/employee set-up, recruitment, training and development, and policy interpretation and development.
• Experience and ability to work effectively within an HRIS.
• Excellent communication skills, including writing, speaking, and listening to facilitate the effective sharing of information while paying careful attention to employees' questions and concerns.
• Strong critical thinking capabilities that enable problem-solving, decision-making, resolving employee concerns and inquiries, and escalating issues when needed.
• Ability to work well under pressure and meet tight deadlines.
• Strong attention to detail and good organizational skills.
• Excellent interpersonal skills that enable positive interactions with new employees and engagement with people from various backgrounds and experiences.
• Self-motivated with the ability to work independently, take initiative, and handle multiple tasks in a fast-paced environment.

What to expect in your first several weeks on the job:

In the first week, expect to:

• Meet the Senior HR manager and the rest of the HR team.
• Meet with leaders and employees across the organization to learn more about what we do.
• Familiarize yourself with EfficiencyOne's culture, HR practices, and procedures.
• Get comfortable with your surroundings.

In the first month, expect to:

• Deepen your organizational awareness and gain a better understanding of our short- and longer-term HR goals.
• Review our HR team plan for 2023 and understand how your role will contribute to our organizational objectives.
• Develop a high-level plan for the first 90 days in your role.
• Draft your individual goals and objectives and further discuss performance expectations.

In the first three months, expect to:

• Continue establishing relationships with leaders and employees and respond to questions regarding HR programs.
• Start diving into initiatives, such as career development, onboarding, and policy maintenance.
• Collaborate with Talent Acquisition Specialist to optimize the overall candidate experience.
• Familiarize yourself with our training and development database to begin identifying opportunities to improve and simplify the process.

If you would like to be considered for this opportunity, please submit your resume and cover letter, clearly articulating how you meet the above-noted qualifications. Applications can be submitted in confidence to Nicole Durdle at the link below.