Manager, Procurement, Contracts and Grants

Job Information
Job Title: Manager, Procurement, Contracts and Grants
Job Requisition ID: 59826
Ministry: Jobs, Economy and Trade
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 2, 2024
Classification: Manager Zone 2
Salary: ​$3,241.74 to $4,362.44 bi-weekly ($84,609 - $113,859/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Ministry of Jobs, Economy and Trade is responsible for leading efforts to grow Alberta’s economy by supporting Alberta’s entrepreneurs and employers, promoting trade and investment, helping recruit and retain workers, and promoting safe, fair and healthy workplaces by: Jobs: helping attract skilled workers and establishing and enforcing Alberta’s employment standards and laws governing the health and safety of Alberta’s workplaces
Economy: supporting Alberta entrepreneurs, businesses and communities to drive growth and job creation
Regional development: supporting the unique economic development needs of Alberta’s various regions
Trade and investment: attracting investment, promoting trade and supporting Alberta businesses’ abilities to access new markets To learn more about the Ministry of Jobs, Economy and Trade and what it has to offer, please visit: Within JET, the Child Care Delivery Branch of the Child Care Strategy and Policy Division is responsible for the legislation and standards for the Early Learning and Child Care Act.

Role Responsibilities

Reporting to the Director, Child Care Supports and Grant Administration, and as a member of the Management team within the Child Care Delivery, the Manager, Procurement, Grants and Contracts, has four key functions relating to strategic leadership and planning, procurement, contract and gratn team management and supervision, considerable internal and external strategic stakeholder engagement, and leading strategic initiatives. The Manager will lead the planning, development, delivery and evaluation of a strategic procurement plan and ensure the administration of grants and contract align with policy expectations. The Manager will support
the delivery of high-quality services to all divisional programs and projects across the Province. This position will be responsible to address concerns relating to contracting and procurement. 1. Accountable for leading the development and evaluation of all procurement plans.

• Accountable for developing procurement plans that incorporate regional trends, respond to diverse community needs and support service delivery and provincial procurement alignment and direction.
• Accountable for gathering/reporting on program results and key performance outcomes, through the procurement and granting (operational and capital grants) of targeted programs and services by developing, negotiating, and executing agreements with service providers.
• Ensures procurement and grant initative plans are compliant and aligned with legislation, policies, and best practices.
• Provides advice to the Leadership Team on a variety of strategic procurement management issues and recommends strategies to address existing or emerging issues.

2. Accountable for ensuring consistent, open, and fair procurement and granting processes and practices to support the implementation and continuous improvement.

• Leads and directs procurement and granting activities including monitoring relevant agreements to ensure they continue to meet program needs while still remaining economical and efficient and to ensure that quality assurance practices are used, standards are met, and risks are mitigated.
• Ensures the implementation of each procurement and grant initiative (program and capital grants) focuses on policy and legislative compliance, cost transparency, program alignment, and the acquisition of quality services that meet the needs of the division.
• Directs monitoring of grants and contracts during the year to ensure services are delivered as required and to monitor and identify any trends and challenges in a timely manner.
• Leads and develops mechanisms for the collection, analysis, reporting and dissemination of service information.
• Identifies and implements improvement strategies relating to procurement and reporting that align with stakeholder input, provincial initiatives, operational plans and reconciling differences where these arise.
• Ensures all financial delegation requirements are met, Deputy Minister/Minister and/or Contract & Grant Review Committee (CGRC) approval is obtained when required, and procurement and grant activities are aligned with government and ministry policy and directives

Roles Responsibilities Continued

3. Accountable for developing and implementing stakeholder management strategies that maximize the effectiveness of procurement and grant design, development and implementation through increasing awareness, promoting collaboration, and issues management.

• Ensure collaboration and consultation with stakeholders in the development, implementation, and evaluation of a procurement plan.
• Ensure current and emerging issues are identified and risk mitigation strategies are developed, implemented, and evaluated, related to relationships across a large diverse stakeholder base.
• Actively participates on Task Forces, Review and Policy Committees and workgroups to review, influence, and inform provincial strategies, policies, and procedures.
• Acts as liaison to the other Ministry, Divisional and Branch groups to ensure the timely exchange of information. Informing CCD of Government and ministry policy, initiatives and best practices and is active in the ministry procurement community of practice.
• Provides advice to senior leadership on a variety of strategic procurement, contract and grant management issues and recommends strategies to address existing or emerging issues, as required. Directs the preparation of formal responses, briefing notes, position papers, reports, and business cases as appropriate.
  

4. Accountable for the effective and efficient management of all human and budgetary resources allocated, ensuring equitable utilization, distribution, and allocation of budgets and staffing resources.

• Leads budget planning and allocation methodologies and human resource planning for the unit.
• Leads, supervises, and develops a team of contract and grant specialists. Supervisory duties include assignment of work, creation of a supportive workplace, development and evaluation of performance plans, approval of leave, response to grievances and initiation of discipline processes.
• Ensures staff are trained on programs, grant and contract administration, procurement strategies, including trends, issues and best practices.
• Leads team through the entire procurement process to achieve results in line with operational plans and provincial policies and standards

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. This link will assist you with understanding competencies:

• Drive for Results - Takes and delegates responsibility for outcomes.
• Systems Thinking - Takes a long-term view towards organization’s objectives and how to achieve them.
• Agility - Identifies and manages required change and the associated risks.
• Creative Problem Solving - Engages the community and resources at hand to address issues.
• Agility - Works in a changing environment and takes initiative to change.
• Build Collaborative Environments - Facilitates open communication and leverages team skill.

Qualifications

Bachelors degree in Business Management, Contract/Asset Management, Procurement and other related field (e.g. Public Administration, Social Sciences, etc.) and four years of progressively related experience. Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience. This position requires experience and knowledge of:

• Procurement and grant processes and procedures including GoA specific requirements of procurement and contract and grant managaement.
• Relevant legislation governing the Alberta Public Service, Child Care Delivery programs and services, and other related Government programs and services.
• The Canada Wide Canada Alberta Early Learning and Child Care agreement.
• People leadership.
• Mediation, problem solving and conflict resolution.
• Risk assessment and mitigation approaches and solutions.
• Project management including research, analytical, and evaluation approaches.
• Relationship building, networking, influencing and negotiating.
• Working with Indigenous, multi-cultural, diversity and inclusion agencies and communities.
• Community resources, trends, strengths and key stakeholders.

Preference will be given to candidates who have experience in:

• Procurement, grant administration and contract management processes.
• General knowledge of Child Care Delivery priorities and processes at the federal, provincial, and municipal levels.
• Progressive people leadership.
• Developing and maintaining positive collaborative relationships with diverse stakeholders and community groups.
• Developing, implementing, and monitoring operational plans.
• Managing the delivery of complex, legislated programs.
• Managing budgets.
• Supporting diverse teams.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

Notes

This is a full-time permanent position working 36.25 hours per week, Monday to Friday. Working location is Forestry Building, 9920 108 St Edmonton AB

• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service -
• Management Employee Pension Plan (MEPP)
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles, for more information. It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Lavanya Jothinataraj at [email protected]