Assistant, Industry Screenings

ASSISTANT, INDUSTRY SCREENINGS Contract Full-time Industry TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film. TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation. We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land. We Are Currently Hiring For The Position Of ASSISTANT, INDUSTRY SCREENINGS the Assistant, Industry Screenings will be responsible supporting the implementation and daily onsite needs of TIFF Industry’s partner led programming as well as across aspects of the Market screening programme for the 2024 Toronto International Film Festival. Responsibilities

• Receive, process and log Market Screening booking requests
• Support stakeholder communications via Market Screenings inbox
• Onsite contact for Market Screenings daily during the festival
• Support the financial reconciliation process for Market screening payments
• Participate in Market Screening scheduling, proofing, conflicts checking and data entry process
• Assist with the creation of event booking contracts
• Assist in drafting pitches and proposals for stakeholder event opportunities
• Work collaboratively with TIFF’s internal event production team on the collection of event briefs and event logistics.
• coordinate payments with national agencies, film studios, film commissions, and trade publications.
• Organize the distribution of screening attendance reports to stakeholders
• Create and distribute welcome packages inclusive of specifications, deadlines and details on included services for booked events.
• Provide administrative support to both Industry team and internal production teams to ensure booked events are presented in a smooth and satisfactory manner for stakeholders.
• Attend weekly team meetings and contribute as needed in regards to individual tasks/portfolio
• Provide a detailed post mortem

Job Grade & Salary

• Job Grade 1
• $20-$22 per hour

Target Contract Dates

• July 22 - September 15

WORK LOCATION:

• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 3 days (June to October)
• Festival Office Requirements: Full Time during Festival
  

Minimum Requirements

• Post-secondary degree/diploma (in Film Studies or a related area considered an asset)
• 1 year experience in an office environment.
• Demonstrable experience with Adobe illustrator, Photoshop and Acrobat
• Excellent organizational skills and a keen eye for detail
• Precise memory for names, positions, companies and situations
• Mature personal judgment, exhibiting a high level of professionalism and diplomacy
• Able to handle difficult situations and people with tact and professionalism
• Excellent phone manner, communication fluency and interpersonal strengths
• Advanced knowledge of Microsoft Office Suite, specifically Excel, Google Suite, and relational databases (experience with Artifax considered an asset)
• Ability to work both independently and in a team environment
• Desire and ability to take initiative and coordinate projects
• Ability to work and respond well in fast-paced and high pressure environments with a flexible schedule, including evenings and weekends
• Fluency in a second language considered an asset
• Previous festival or event planning experience considered an asset
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.

How To Submit & Application Deadline

• All applications must be submitted online through TIFF’s Career Centre .
• Please upload your cover letter and resumé as PDF(s), before the deadline of Friday June 14 at 5pm .

Closing We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract. Please send any questions via e-mail only to [email protected] . TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [email protected] . We strive to provide reasonable accommodations whenever requested.