Corporate Secretarial Specialist

Corporate Secretarial Specialist Location Hybrid work in Toronto, ON :

Location: Toronto or Winnipeg

IGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial goals. Its activities are carried out principally through IG Wealth Management and Mackenzie Investments

Under IGM Financial's unique business model based on leading brands and multi-channel distribution strategy, we're IG Wealth Management. For over 90 years of business, we have grown to become one of the largest most respected companies in Canada. We are a leader in providing the best advice, experience and outcomes for our clients, personalized throughout their lifetime.

At IG Wealth Management, our vision is to inspire financial confidence.

This is your opportunity to build a career with a leading organization where you can learn, grow and thrive both professionally and personally. We are proud to be recognized as one of Canada's Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive while working remotely, while also providing resources to ensure physical and mental wellness were put front and center.

You will join a team that believes our success starts with the success of our clients, while working together as a team to realize our greatest potential. You will join a team that strives towards excellence while developing and sharing skills and knowledge. You can make a difference for our clients, the world around us and be part of a team that cares. We are dedicated to offering a hybrid work environment when applicable.

IG Wealth Management is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada - including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

Position Summary:

This role is a key resource to the Corporate Secretarial team. The main focus of the role will be providing corporate secretarial meeting support for IGM Financial subsidiaries.

Responsibilities include:

• Provide support for board and committee meetings, including preparation of agendas, meeting notices, logistics, bookings/reservations and tracking deadlines

• Assist in the preparation and execution of Annual Shareholders and/or Securityholders Special Meetings, including all ancillary duties

• Assist in building and maintaining of meeting books and information materials on board portal

• Assist in the preparation of annual questionnaires and compiling of responses for annual disclosure documents

• Assist in managing board portal records, charts, invoices and files

• Assist in managing and coordinating VP and Corporate Secretary's calendar, travel and meetings

• General administrative duties including preparation of legal documents, minutes, correspondence, faxing, photocopying, shredding, maintain minute books and corporate records and reimbursement of travel expenses for Directors, etc.

Qualifications:

• Minimum of 4 to 6 years of experience in a corporate or legal administration role

• Post-Secondary education; Business Administration, Legal Assistant or equivalent is required

• Expert knowledge of Microsoft products such as Excel, Word and PowerPoint

• Excellent organizational skills and the ability to deal with frequent interruptions and tight deadlines

• Ability to work on multiple tasks and projects at the same time

• Well-developed analytical and problem-solving abilities

• Strong oral and written communication skills

• Ability to work independently and in a team setting

• Significant overtime and travel with a high degree of accountability required

Additional Information:

The ideal candidate should be well-organized and able to work in a fast-paced environment. The candidate should be enthusiastic and have a strong willingness to grow and learn. The candidate will need to provide accurate work product and be able to multi-task and prioritize. The Specialist role will have direct interaction with Board Members and Executives; excellent communication skills, professionalism, along with the ability to work overtime and travel is extremely important.

Please visit our career page by clicking on the following link:

We thank all applicants for their interest in IG Wealth Management; however only those candidates selected for an interview will be contacted.

IG Wealth Management is an accessible employer committed to providing a barrier free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Please apply by May 24, 2024 .

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