Fleet & Insurance Coordinator

SUMMARY OF THE ROLE

Mammoet is currently seeking an enthusiastic and motivated individual to support our Equipment Maintenance Department team at our Edmonton branch. The successful candidate will be responsible for timely and effective organization and maintenance of the pick-up truck fleet, to minimize downtime, decrease costs, and maximize return on investment while maintaining the highest level of safety and maintenance standards on the equipment according to all Mammoet SHE-Q, business and quality standards, policies, and procedures.

WHAT YOU’LL BE DOING

Responsibilities (including but not limited to)

 

Maintenance of Pickup truck Fleet (Edmonton, Calgary, Fort McMurray, Pincher Creek, Regina, Grande Prairie, Kitimat, Fort St. John, Bonnyville)

• Create maintenance orders, update, upload documents, and close orders
• Analyze and compute cost vs value on repairs before proceeding
• Create corresponding purchase orders to vendors for repairs
• Communication and distribution of maintenance orders to mechanics
• Progressively trying to improve aftermarket equipment (historical track records on maintenance and repairs) to be proactive and decrease future downtime
• Communicate and coordinate repairs and concerns to vendors to minimize downtime.
• After-hours support for breakdowns for pickup
• Update Fleet Center and C track (GPS) for driver maintenance
• File all maintenance records in unit files
• Ensure updated insurance and registration are in all units
• Coordinating new Insurance pink cards and prorate registrations
• Coordinate lost or damaged replacement plates and registrations
• Organizing and managing spare key box for truck fleet
• Coordinate body repairs, create PO for damaged units, and cost analysis on repairs valuation

Coordination of Vehicles for Auctions

• Requesting asset numbers for the sale of vehicles
• Creating invoices - to offset proceeds from auctions

 

Fleet planning

• Forecast for ordering/decommissioning of vehicles
• Monitoring units for 6-month forecast, to be performed monthly
• Providing updates and spreadsheets for fleet reporting to branches and
• Plan, organize, and issue units for shutdowns

 

Coordinating of Lease Buyouts

• Monitoring of when leases are due
• Requesting asset numbers to be created
• Issuing of purchase orders for lease buyouts

Ordering Units/Updating Plant and Status (Active Vs. Deactivated)

• Creating new unit files
• SAP input of registration, bill of sale, extended warranty
• Issuing purchase orders for each vendor in
• Coordinating the outfitting and logistics of units
• Requesting unit numbers for new units
• Updating minor changes to core equipment
• Build and create specs for new outfitting of vehicles

Issuance of Vehicles

• Perform, scan, and save Issuances for unit
• Furnishing branches with issuances, 360 walkarounds by means of the daily condition report (DCR)

WHAT YOU’LL NEED

Education

• High school diploma or equivalent

Experience

• Previous purchasing experience as an asset
• Previous vehicle mechanical and maintenance experience as an asset
• SAP would be an asset, but willing to train

Characteristics

• Strong communicator
• Attention to detail
• Results orientated
• Organized
• Takes initiative
• Responsible and respectful

WHAT YOU’LL GET

About our Company

Mammoet helps clients improve construction efficiency and optimize the uptime of plants and installations. For that purpose, we provide solutions for lifting, transporting, installing, and decommissioning large and heavy structures.

We provide the following services:

• Engineered lifting and transportation services
• Lifting, transportation, and installation of modular constructions
• Factory-to-foundation projects
• Plant turnaround logistics
• Decommissioning of onshore and offshore installations
• Trading in new and used equipment worldwide

About our region

This will be a full-time position operating out of our Edmonton, AB location.

 

Benefits

Salary will be commensurate based upon education and experience. Mammoet offers competitive wages, health benefits and RRSP contributions. In addition to this, we offer an engaging environment in which a variety of career development and growth opportunities exist to our employees both locally and internationally. Mammoet is an existing benefactor for variety of local and national charity organizations and also provides support for our own employees’ extracurricular activities.

WANT TO KNOW MORE?

Mammoet is dedicated to building a workforce that reflects diversity. Mammoet encourages applications from all qualified individuals. We thank all applicants for their interest in Mammoet, however, we will only contact those selected for an interview. Applicants who require accommodation due to disability during the selection process should notify human resources when contacted for an interview.