Marketing Special Event Coordinator

Must-haves

• 3+ years of professional, business marketing experience including event execution
• Bachelors degree with an emphasis in Marketing, Business, Communications, or English
• Strong attention to detail
• Passion for field marketing and working with sales to drive the business
• Strong organizational skills, and ability to successfully manage multiple projects at once
• Experience writing external facing marketing correspondence that supports marketing events, lead generation programs or marketing communication efforts
• Familiar with lead-upload requirements and CASL compliance
• Valid Driver's License & Passport
• Ability to work greater than 40 hours per week as needed
• Ability to travel at least 15%
• Reside within Canada

Plusses

• Experience working in technology or cybersecurity
• Experience with Salesforce, Marketo, Netusite, Domo, Splash, or similar integrated marketing tools

Day-to-Day

• Manage logistics for regional events including customer appreciation activities, third-party conferences, thought leadership opportunities, seminars, executive roundtables, special events, webinars, etc.
• Travel to select events to manage logistics including but not limited to event set-up, guest check-in, catering, event rental deliveries, signage placement, run of show and other required tasks
• Locate and research venue options for regional activities and events, and provide proposals to Regional Marketing Programs Manager
• Submit venue and/or sponsorship contracts for review and approval by Procurement team
• Manage contract process between the company and partner community for Regional Marketing events
• Coordinate logistics and supporting event needs with venues and other third-party vendors including but not limited to catering, event rentals, speakers, and presentations
• Manage event correspondence including: invite distribution, registration updates, and post event communication
• Assist with pre-event communication to partners, and manage on site coordination with partner community
• Act as liaison between third-party conference organization and field sales team
• Responsible for logistical elements of third-party conference sponsorship inclusions (logos, literature, company representative, giveaways, etc.) and ensuring accurate branding
• Manage the ordering and shipment of all third-party conference materials including booth displays, collateral, marketing giveaways, signage, etc.
• Follow up with the appropriate parties for post-event debriefs including attendee list and ROI

Accounting Functions:

• Reconciling purchase card monthly
• Track event expenditures and follow up on payments
• Work closely with Accounts Payable to provide prompt deposits and payments to third parties
• Responsible for consolidating and submitting event proof of performance documentation