Office&Event Manager

About MistyWest:

MistyWest is an engineering design consultancy that exists to create novel technologies that enable a healthier planet and bring prosperity to all humankind, with a focus primarily on projects that advance the UN Sustainable Development Goals.

Role Purpose:

MistyWest is searching for an awesome Office & Event Manager to take care of our office operations and plan fun, culture-enhancing events! It's a contracting role with the possibility of future employment.

Responsibilities:

• Organizing and maintaining storage, including purges of old items
• Providing general support to visitors in a professional and friendly manner.
• Managing the entire office space, including workspace allocation, working closely with HR for on-boarding and off-boarding tasks
• Coordinating garbage and recycling including emptying and maintenance of bins and storage, and site-specific removals where needed.
• Keeping the office plants watered and healthy with the assistance of external cleaners
• Coordinating and maintaining building and facilities equipment as needed, including HVAC, plumbing and electrical building services with the landlord and external contractors
• Tracking expenses on the company credit card and providing receipts and any supporting documentation to the Finance team.
• Creating and automating weekly snack orders, including incorporating wishlist items from team and favorite snacks of new hires
• Organizing and maintaining kitchen, appliances and food storage.
• Suggesting office improvements and ensuring the office interiors are clean and presentable, including oversight of cleaning services and contractors
• Assisting the team with operations-related tasks such as office space lease renewal
• Coordinating mail logistics, which includes; packing shipments, accurate documentation, setting up Fedex waybills, mailing out letters, etc.
• Suggesting and coordinating event logistics and liaising with vendors, including venue selection, catering, transportation, and audio-visual requirements.
• Ensuring compliance safety measures such as training and safety procedures, maintaining incident reports, maintaining safety equipment, liaising with our security vendor and more
• Being a key holder and opening up the office in the morning in preparation for the workday
• Managing and organizing the office lab