Real Estate Executive Assistant

Real Estate Executive Assistant

Are you a self-driven individual with administrative experience looking for a permanent opportunity with great benefits? We are growing our team to include a Real Estate Executive Assistant for our Acquisition team in our Ottawa office!

We are looking for someone that wants to learn the business, be part of community and assist with projects and assignments that create value and impact.

Some of what you will be doing

• Maintaining calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
• Drafting and/or editing letters, documents, and presentations.
• Preparing briefing files in advance of events and scheduled activities.
• Handling calls and answering or directing inquiries.
• Maintaining confidence while sharing information and protecting operations by keeping information confidential.
• Following up on outstanding items and setting up bring forward items for review.
• Preparing reports by collecting and analyzing information.
• Providing historical reference by developing and utilizing filing and retrieval systems.
• Preparing and storing meeting minutes.
• Preparing courier packages and shipments as necessary.
• Maintaining contacts and task lists.
• Participating in event activities to support planning and logistics.
• Assisting with organization in document print area and supplies.
• Preparing all Listing Agreements, Amendments, Waivers, and Agreements of Purchase and Sale.

• Preparing all trade records, invoices and maintaining records for deposits and commission on each transaction.
• Preparing information packages for potential investors and key stakeholders.
Other related activities to support team efforts.

What we are looking for

• Previous administrative work experience in real estate or similar industry.
• Strong writing skills with ability to create professional investor packages
• Proficiency with MS Office suite
• Effective spoken and written communication skills
• Strong organizational and time management skills
• Ability to maintain confidentiality
• The ability to work independently as well as part of a team

What sets us apart

• Competitive salary
• Paid vacation
• Paid sick days
• Employer paid health plan with family coverage
• Professional development opportunities
• Recognition program
• Regular team events

About CLV Group

This is where genuine passion meets success and community is at the heart of everything we do. We're not just real estate experts - we are community architects and builders dedicated to improving the regions we operate in. The goal of building better communities is deeply woven into the very fabric of our company, and we operate our business through a lens of sustainability and philanthropy to ensure we give back in impactful, meaningful ways. This is high-impact community building, community development, real estate acquisition /development /management including office-to-residential conversions, all wrapped up with growth projections that are jaw dropping.

Trust us when we say that this is an incredible opportunity for top talent looking for careers in real estate. We have recently closed a major funding round and acquired PBC Group. The merger of CLV Group and PBC Group has been a strong step forward for both our teams, creating an environment for combined success to meet our future business goals. While we merge our teams in the upcoming year, we expect to grow on all fronts of our business so will be looking for top talent to join our team.

Find out more about us and our communities at

We strongly encourage diverse candidates to apply. We strive to make our website and application process accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at . This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

If you are passionate about real estate, we want to meet you. Apply now to join our winning team and to play a critical role in developing future communities across Canada.

Only selected candidates will be contacted. No phone calls please. We appreciate your interest in exploring an opportunity with us!