HR and Office Management Specialist

Keyrus Canada, a leader in Data Intelligence is looking for a  HR and Office Management Specialist .

If you are looking for an innovative startup-style company with a good team spirit that has the support of an internationally recognized brand, we encourage you to apply and join us!

WHO WE ARE

With offices in 26 countries and more than 25 years of experience in North America, Keyrus is a trusted leader in Data Intelligence.

Keyrus Canada offers stimulating projects to increase companies’ performance, with 2 areas of expertise:

Data Strategy to help organizations identify business objectives, build a strategy, and leverage their data to achieve their goals (BI Roadmap | Master Data Management | Data Governance and Architecture…)

Data Intelligence to enable companies to draw critical insights from their data and shape business decisions (Data Integration | Cloud Migration | Business Intelligence | Analytics & Machine Learning…)

ABOUT THE ROLE

Position Overview: We are seeking a dynamic and detail-oriented HR and Office Management Specialist to join our team. Reporting directly to the HR Director of North America, this role is crucial in ensuring smooth HR administration, benefits management, and efficient office operations in both our Montreal and Toronto locations. The ideal candidate will be bilingual in French and English and have experience with key HR and office management tools.

KEY RESPONSIBILITIES

HR Administration:

• Manage employee records and ensure compliance with company policies.
• Assist with employee onboarding and off-boarding processes.
• Maintain and update HR systems (BambooHR, Nethris, Teamtailor).

Benefits Administration:

• Administer employee benefits programs including health insurance, retirement plans, and wellness programs.
• Serve as a point of contact for employee benefits inquiries.

HR Culture Committee Participation:

• Actively participate in the HR culture committee to foster a positive and inclusive workplace culture.
• Collaborate with team members to develop and implement culture-enhancing activities.

Implementation of HR and Wellness Best Practices:

• Develop and implement HR policies and procedures.
• Promote wellness initiatives and programs to enhance employee well-being.

Employee Onboarding and Off-boarding:

• Facilitate smooth onboarding processes for new hires.
• Coordinate exit procedures for departing employees.

Internal Event Organization and Coordination:

• Plan and execute internal events, team-building activities, and company celebrations.
• Coordinate logistics and communication for HR and culture committee initiatives.

Office Management:

• Oversee office operations in Montreal (in person) and Toronto (remotely).
• Coordinate with cleaning services, manage snack and equipment orders, and ensure office supplies are stocked.
• Ensure a safe, clean, and welcoming office environment.

REQUIREMENTS

• Bilingual: Fluency in French and English, both written and spoken.
• Experience with HR Tools: Proficiency in BambooHR, Nethris, Mintz (Background Check), Microsoft Teams, SharePoint, Docusign, and Teamtailor.
• HR Knowledge: Strong understanding of HR best practices and employment laws.
• Organizational Skills: Excellent organizational and time management skills.
• Communication Skills: Strong interpersonal and communication skills.
• Detail-Oriented: High attention to detail and accuracy.
• Problem-Solving: Ability to handle multiple tasks and resolve issues efficiently.

Preferred Qualifications:

• 2-3 years Previous experience in a similar HR and office management role.
• Ability to work independently and as part of a team.
• Experience working in a fast-paced, dynamic environment.

WHAT WE OFFER

• A stimulating environment where you will be able to surpass yourself and discover new horizons;
• A strong culture of innovation and entrepreneurship;
• Many occasions to celebrate your success : 5 @ 7, team activities, birthdays, breakfasts and other special events;
• Group insurance for you and your family members;
• RRSP and DPSP participation plan;
• Monthly Wellness Allowance;
• Reimbursement of monthly cellphone costs;
• Flexible work from home policy;
• 4 weeks of paid vacation;
• Language courses (French & English);
• Access to continuing education (in-house, conferences, events, courses, certifications, etc.);
• Development plan for each employee and coaching.