Executive Assistant

Scriveiner is UK's leading designer and manufacturer of affordable luxury pens since its launch in 2019. The Scriveiner range became an official bestselling brand in Amazon's US and UK marketplaces, and it is trusted by hundreds of thousands of customers worldwide. Scriveiner was founded by entrepreneurs Yanning Li and her husband Justin Lowes, who, having lived internationally, subscribe to a lifestyle of 'luxury minimalism."

The mission of establishing Scriveiner is to create beautiful, fit-for-purpose items that enrich people's lives in their everyday use. The pens have resonated with customers worldwide, leading to the company and its founders winning many prestigious awards, including the King's Award for Enterprise, Growing Business Awards, Sunday Times 100, Fast Growth 50, New York, European and International Product Design Awards, The Great British Entrepreneur Awards and The Stevies™- International Business Awards.

The Role

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Overview: We are seeking a dynamic and highly organized Executive Assistant with a background in project management and marketing to provide comprehensive support to our executive team. The ideal candidate will possess exceptional multitasking abilities, excellent communication skills, and a strong understanding of project management principles. This role requires a proactive individual who can anticipate needs, manage competing priorities, and collaborate effectively across departments.

Responsibilities:

Executive Support:

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, and reports for executive review.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely and accurate communication.

Project Management:

• Oversee various projects from inception to completion, ensuring adherence to deadlines and budgets.
• Develop project plans, timelines, and milestones, and track progress using project management tools.
• Coordinate with cross-functional teams to allocate resources, resolve issues, and drive project success.

Administrative Support:

• Manage administrative tasks such as expense reporting, invoice processing, and office supply management.
• Handle sensitive and confidential information with discretion and professionalism.
• Proactively identify opportunities to streamline processes and improve efficiency within the organization.

Ideal Profile

• You have at least 1 year experience within a Executive Assistant / Virtual Assistant role, ideally within the Luxury industry.
• Knows how anticipate the need of the Executives
• You are organised and have good interpersonal skills.
• You can work with minimal supervision and multi-task effectively.
• Proficient in using Project Mgt Tools (Asana, Clickup, Notion)
• You pay strong attention to detail and deliver work that is of a high standard
• You possess strong analytical skills and are comfortable dealing with numerical data
• You are a strong team player who can manage multiple stakeholders

What's on Offer?

• Opening within a company with a solid track record of success
• Flexible working options
• Opportunity to make a positive impact