004-26-5 Accreditation Support

004-26-5 Accreditation Support

Fire, Core Services

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, January 28, 2026, for the Accreditation Support with Fire, Core Services.  The Six Nations of the Grand River Application for Employment Form, Job Posting, and Job Description are available for printing from the www.greatsn.com website.  Online applications are accepted through My Job Search. NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY:

PURPOSE & SCOPE OF THE POSITION:

To assist the Fire Chief and Assistant Chief in the performance of statutory and operational services and maintain all modules in the records management system (RMS) with creating documents in compliance with the Center for Public Safety Excellence (CPSE) related to the Six Nations Fire & Emergency Services (SNFES) within the policies and procedures established by the SNGREC.  In a manner consistent with values, vision and mission of the SNFES.

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

Minimum Requirements:

• College graduate in business or related field, one (1) year of related work experience.

And/or

Grade 12 graduate (or equivalent),  two (2) years of related work experience in an administrative setting.

• Proficiency in all Microsoft Office programs


• Possess a valid class “G” Ontario Driver’s license.


• Must be able to prioritize tasks and meet deadlines.


• Possess initiative and ability to work independently.


• Exhibit good organization skills and ability to take direction

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1:  Online

1. Please visit: My Job Search to access our job board and follow the directions to apply.


2. Please ensure all required documents are provided/uploaded with your application package, which includes:
   
   
   
   1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
   
   
   2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
   
   
   3. Copy of your education diploma/degree/certificate and transcript.
   
   
   
   


3. If you have any questions or need assistance, please reach out to Kalvin Egan, HR Business Partner at 519-445-2223 ext. 5721 or via email at [email protected].

Method #2: GREAT – Applications must include all of the following:

1. Printed, filled in, and authorized Six Nations of the Grand River Application for Employment Form.


2. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.


3. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.


4. Photocopy of your education diploma/degree/certificate and transcript.


5. Place all documents listed above in a sealed envelope and mail to or drop off at:

004-26-5 Accreditation Support

                                         c/o Reception Desk

                                         Grand River Employment & Training (GREAT)

                                         P.O. Box 69, 16 Sunrise Court

                                         Ohsweken, Ontario N0A 1M0

POSITION TITLE:                                     Accreditation Support

REPORTING RELATIONSHIP:

Reports to and works under the direction and supervision of the Assistant Chief, which includes matters pertaining to the policies and procedures of Six Nations of the Grand River Elected Council (SNGREC).

PURPOSE & SCOPE OF THE POSITION:

To assist the Fire Chief and Assistant Chief in the performance of statutory and operational services and maintain all modules in the records management system (RMS) with creating documents in compliance with the Center for Public Safety Excellence (CPSE) related to the Six Nations Fire & Emergency Services (SNFES) within the policies and procedures established by the SNGREC.  In a manner consistent with values, vision and mission of the SNFES.

KEY DUTIES & RESPONSIBILITIES:

Technical Functions

• Supports the management/staff team with monitoring and developing records management system and modules


• Coordinate with the Chief Training Officer to train SNFES staff in the records management system


• Provide user support to all SNFES as it pertains to the records management system


• Support the management with development of community risk assessment/standards of cover (CRA/SOC), strategic planning and assist in creating a self-assessment manual


• Perform other office or computer related duties that the candidate may be proficient in or may be required by the Fire Chief or Assistant Chief


• Provide clerical support to all SNFES staff as required by performing clerical duties and scheduling appointments as backup to receptionist/secretary when required

Administrative Functions

• Coordinating and maintaining meeting schedule if required


• Administrate and provide user support for Records Management system and related IT infrastructure


• Organizing packages and/or parcels and storing them in a safe environment or reflective of need within all SNFES buildings


• Maintain a clean and orderly workstation

Communications Functions

• Respond to requests, questions and inquiries from staff and from the public, in a courteous and professional manner


• Communicate across all SNGREC departments, providing only relevant and accurate information while always maintaining confidentiality


• Liaise with CPSE staff, community members & organizations, the management and SNFES staff to discuss implementation of the Community Risk Assessment, Strategic Plan and other requirements for accreditation and evaluation


• Write clear, concise, and proper correspondence, including both emails and written messages, when communicating with SNFES staff, other SNGREC departments and outside organizations


• Manage internal and external communications pertaining to SNFES


• Prepare documentation and presentations for employee training, specifically pertaining to Records Management System and information/activities required for accreditation, as well as any other training responsibilities as required


• Research and gather information internally, from other SNGREC departments, the internet, and other sources


• Make appropriate notifications and/or phone calls in response to emergency incidents


• Direct and assist visitors/guests to appropriate staff when required in a professional manner

Other Functions

• Other duties as assigned or deemed necessary as relates to the position


• Assists in preparation of presentations, errands and special events

WORKING CONDITIONS:

Work involves extensive physical activity, mental stress, and extremely hazardous working conditions; required to work inside and outside in inclement weather conditions; requires extensive interaction with the public; subject to deadlines and unscheduled hours; ability to take direction; prioritize work schedule; ability to work independently.

Work has a high degree of contact with employees within the Six Nations of the Grand River Organization.

Work has a high requirement of accuracy and is subject to deadlines and interruptions. Must be able to proficiently prioritize workload.

WORKING RELATIONSHIPS:

With the Fire Chief, Deputy Fire Chief and Assistant Chief

Receives direction, guidance and encouragement; discusses plans and priorities.

With other Departmental Staff

Provides information and assistance regarding their requests for information.

With other Staff

Courtesy, cooperation and teamwork with staff.

With External Agencies:

Represents and promotes Six Nations interests related to the Fire department, maintains awareness of legislation, policy and program changes; seeks to develop sound professional working relations

KNOWLEDGE AND SKILLS:

Minimum Requirements:

• College graduate in business or related field, one (1) year of related work experience.

And/or

Grade 12 graduate (or equivalent),  two (2) years of related work experience in an administrative setting.

• Proficiency in all Microsoft Office programs


• Possess a valid class “G” Ontario Driver’s license.


• Must be able to prioritize tasks and meet deadlines.


• Possess initiative and ability to work independently.


• Exhibit good organization skills and ability to take direction

Other Related Skills:

• Valid CPR and First Aid training.


• Must be skilled in public relations and dealing with public

IMPACT OF ERROR:

Errors in carrying out duties could result in financial loss and loss of credibility or legal/financial liability to Six Nations Council; errors in conduct would result in poor public relations; errors in duties could result in harm or fatal injury to employees, volunteers and the public.

CONTROL:

Guiding principles set by the Fire Chief and by the Six Nations Council and the Six Nations Fire Department.

Works within the administrative policies and procedures established by the Six Nations Council for the Fire Department and other legislation provided by the respective government agencies.