013-26-1 Administrative Assistant, Communications

Administrative Assistant– 013-26-01

Communications, Core Services

Full-Time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, February 11^th, 2026 for the Communications Department. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website. 

Online applications accepted through https://www.sixnations.ca/careers/

 NO LATE APPLICATIONS ACCEPTED. Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Administrative Assistant reports to and works under the direction and supervision of the Director of Communications. The Administrative Assistant works within the policies and procedures established by Six Nations of the Grand River.

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

Minimum Requirements:

• Graduate of Community College Diploma in Office Administration.

OR,

• Business Diploma or equivalent, and two (2) years’ experience in Office Administration.


• High level of computer skills – Microsoft Office including Microsoft Word, Microsoft Excel, Outlook and Teams


• Strong organizational and managerial skills.


• Strong interpersonal, verbal and written communication skills.


• High level of computer skills – Microsoft Office including Microsoft Word, Microsoft Excel, Outlook and Teams


• Strong organizational and managerial skills.


• Strong interpersonal, verbal and written communication skills.


• Excellent attention to detail and accuracy.


• Highly organized and able to meet deadlines.


• Able to multi-task in a fast-paced environment.


• Strong organizational and problem-solving skills.


• Demonstrated ability to work well in a collaborative team environment.


• Understands the importance of Confidentiality. Ability to work with tact and discretion.


• Must pass a Criminal Record Check before employment commencement.


• Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.

SUBMISSION PROCEDURE: (Choose one method ONLY):

 Method #1: Online

• Please visit: https://www.sixnations.ca/careers/ to access our job board and follow the directions to apply.


• Please ensure all required documents are provided/uploaded with your application package, which include:

1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.


2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.


3. Copy of your education diploma/degree/certificate and transcript.

If you have any questions or need assistance, please reach out to Mary Ann Alldis, HR Business Partner at 519-445-2223 ext. 5755 or via email at [email protected].

Method #2: In-Person application submissions go through GREAT (Grand River Employment and Training); these applications must include all the following:

• A Six Nations of the Grand River Application for Employment Form.

1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.


2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.


3. Copy of your education diploma/degree/certificate and transcript.

• Place all documents listed above in a sealed envelope and mail to or drop off at:

 Administrative Assistant – F/T – 013-26-01

                                                c/o Reception Desk

                                                Grand River Employment & Training (GREAT)

                                                P.O. Box 69, 16 Sunrise Court

                                                Ohsweken, Ontario N0A 1M0

If you have any questions or need assistance, please reach out to Khwahish Taneja, HR Business Partner at 519-445-2223 ext. 5724 or via email at [email protected].

ADMINISTRATIVE ASSISTANT

COMMUNICATIONS DEPARTMENT

 REPORTING RELATIONSHIP:

Reports to and works under the direction and supervision of the Director of Communications which includes matters pertaining to the policies and procedures of Six Nations of the Grand River.

PURPOSE & SCOPE OF THE POSITION:

The Administrative Assistant provides high-level administrative, clerical, and communications support to the Communications Team. This role ensures the smooth day-to-day operations of the team, supports internal and external communication activities, and helps uphold the Six Nations of the Grand Rivers brand, values, and protocols while working within the policies and procedures established for the Administrative Assistant position for the Communications Department of the Six Nations of the Grand River.

KEY DUTIES & RESPONSIBILITIES:

 TECHNICAL FUNCTIONS:

• Ensures that the Communications Department reflects a high degree of professionalism in planning and developing activities.


• Manage incoming and outgoing communications (phone calls, emails, mail) and route to the appropriate team members.


• Maintain filing systems (electronic and paper) for the Communications Department: correspondence, reports, media materials, photographic assets, brand assets.


• Coordinate scheduling: team meetings, stakeholder meetings, media briefings; prepare agendas and minutes.


• Maintains inventories of supplies, equipment and materials and secures replacements when required as per policy and budget guidelines.


• Draft routine correspondence, memos, meeting notes, and reports.


• Assist with the preparation of invoices, expense tracking, budget support as needed including monthly Visa Reconciliation is complete and accurate for Director of Communications.


• Support travel arrangements and logistics for team members (booking venues, accommodation, transportation when required).


• May act as receptionist for the Communications Office as needed (greeting visitors, directing calls).


• Organizes staff training and development required for the communications staff.


• Attend meetings as required.

COMMUNICATION AND LIAISON FUNCTIONS:

• Acts as a resource to the Director of Communications and program staff regarding administrative support, political issues as well as information sharing within parameters of the policy pertaining to confidentiality.


• Communicates with External Six Nations of the Grand River Departments on requests when received.


• Provides support in identifying administrative problems or gaps and recommended solutions to the Director of Communications.


• Assist in preparing communications materials: PowerPoint presentations, briefing documents, hand-outs, media kits, posters.


• Assist with event support for communications-led events (press conferences, community engagement sessions, internal information sessions) including logistics, invitations, sign-in, and follow-up.


• Uphold confidentiality and appropriate handling of information in accordance with Six Nations of the Grand River policies and any applicable legislation.

ADMINISTRATIVE FUNCTIONS:

• Ensures that the Communications Department reflects a high degree of professionalism in planning activities such as meetings, taking minutes and follow-up activities related to meetings.


• Performs clerical duties which include preparing, typing, copying, mailing, or receiving and faxing letters, reports, notices, invoices, and filing.


• Performs clerical duties, including telephone operations, facilitating boardroom bookings internally and externally, referrals, greeting clients and visitors.


• Processes financial requests – petty cash, Portfolio VISA requests, and Accounts Payable.


• Responds to public inquiries for assistance and/or information. Where inquiries are of a sensitive and/or confidential nature, must exercise discretion and sound judgement.


• Act as resource to Director of Communications and program staff regarding administrative matters to ensure quality and controls as per Six Nations of the Grand River policies and procedures as well as departmental policies and procedures.

OTHER FUNCTIONS RELATED DUTIES:

• Performs other job-related duties assigned by the Director of Communications.

WORKING CONDITIONS:

• Working has a high profile, extensive public contact and is subject to deadlines and interruptions.


• Work may at times be subject to unscheduled hours.

WORKING RELATIONSHIPS:

 Working with the Director of Communications

• Receives direction, guidance, encouragement; discusses plans and priorities regarding the Communications Department.

Working with Other Staff

• Promotes courtesy, co-operation and teamwork with all staff.


• With External Agencies


• Represents and promotes Six Nations interests relative to the Communications Department; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

Working with the Public

• Requires regular interaction with the public.


• Represents and promotes the Communications Department in a positive, and cooperative manner. Provides information, direction and assistance, and must maintain a friendly, cheerful, courteous and cooperative disposition while maintaining tact, discretion, diplomacy and confidentiality

KNOWLEDGE AND SKILLS:

Minimum Requirements:

• Graduate of Community College Diploma in Office Administration.

OR,

• Business Diploma or equivalent, and two (2) years’ experience in Office Administration.


• High level of computer skills – Microsoft Office including Microsoft Word, Microsoft Excel, Outlook and Teams


• Strong organizational and managerial skills.


• Strong interpersonal, verbal and written communication skills.


• Must pass a Criminal Record Check before employment commencement.

Other Related Skills:

• Excellent attention to detail and accuracy.


• Highly organized and able to meet deadlines.


• Able to multi-task in a fast-paced environment.


• Strong organizational and problem-solving skills.


• Demonstrated ability to work well in a collaborative team environment.


• Understands the importance of Confidentiality. Ability to work with tact and discretion.


• Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.

IMPACT OF ERROR:

• Errors in judgement and in the conduct of duties could lead to loss of credibility, poor public relations, and public confusion, duplication of effort and misinformation being given to the Director of Communications, Six Nations Elected Council, Government Agencies and the public.

CONTROL:

• Works within the administrative policies and procedures established by the Six Nations Elected Council for the Communications Department and other legislation provided by the respective governments.