Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.
Responsibilities & Expectations
Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events
Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference
Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations
Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day
Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints
Lead conference day planning and operations
Attend mandatory scheduled meetings
Qualifications
- Strong willingness to learn, professionalism and interpersonal communication skills
- Passion for organization and remains calm under pressure
- Ability to work both independently and in a team environment
- Previous experience working in a team is an asset
Learning Outcomes
- Ability to plan large-scale professional events
- Organizational skills and ability to delegate work
- Analytical and problem-solving skills
- Professional communications and negotiation skills
- Strong leadership and team management capabilities
Time Commitment
- 5 to 7 hours per week with additional time around events
- Must not be on exchange/away for co-op during the 2026/2027 academic year
- A one-page resume outlining your most relevant experiences
- A one-page cover letter
- Any supplemental materials you would like the Hiring Committee to review along with your application
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