Account Payable Specialist

About this Position

Responsibilities and Qualifications

Responsibilities:

Accounts Payable, Accounting and Tax Support

• Process invoices and payment requests through the Accounts Payable system, ensuring all invoices with HST are properly recorded
• Prepare and submit purchase requisitions
• Set-up vendor records and update vendor details in the Accounts Payable system as needed
• Verify input tax credits and ensure the accuracy of self-assessed and system calculated HST
• Track invoices and payment requests received and processed
• Ensure invoices and purchase orders are processed and paid within the vendor’s payment terms to take advantage of available discounts or avoid late fees
• Provide administrative tax support through documentation maintenance, report generation, activity monitoring, information gathering and file preparation for various companies and funds managed by third party service providers
• Serve as backup for Fixed Asset System processing, selected tax activities and report generation
• Other duties as may be assigned from time to time

Executive Assistance and Administration

Provide administration assistance to the CEO, CFO and Finance Department

• Screen and prioritize telephone calls from customers, agents, suppliers, staff members and the public
• Maintain appointment schedules by planning and scheduling meetings, conferences and travel
• Prepare and submit expense reports for selected employees
• Assist in the preparation of reports, presentations, memos, letters and other documents, including updating routine spreadsheets and downloading documents
• Perform various administrative duties including, but not limited to, opening, sorting, and distributing incoming correspondence, filing, scanning, faxing, printing, binding, sending and receiving documents and maintaining/ordering supplies
• Organize, track and maintain departmental records in compliance with company policies
• Schedule and organize quarterly department meetings and events
• Maintain key repository for the department
• Provide backup coverage support for other functions as required
• Other duties and projects as assigned

Qualifications:

• Post secondary education or equivalent knowledge and skills acquired through related work experience
• Excellent interpersonal skills demonstrating professionalism
• Excellent written and verbal communication skills
• Excellent organizational skills
• Must be proficient in MS Office (word, excel, powerpoint)
• Experience using Workday Systems an asset
• Data entry skills
• Ability to prioritize and strong attention to detail
• Ability to work under pressure
• Demonstrate a fine sense of discretion and ability to maintain strict confidentiality
• Possess Accounts Payable and basic accounting experience, preferably in the Financial Services industry
• Clerical or administrative support experience
• Knowledge of sales taxes an asset

It has been and will continue to be the policy of Primerica, Inc., and its subsidiaries to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, sex, color, religious creed, religion, national origin, citizenship status, age, disability, pregnancy, ancestry, military service or veteran status, genetic or carrier status, marital status, sexual orientation, or any classification protected by applicable federal, state or local laws.

At Primerica, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.