Accounting Administrator

Fossil Landscape Construction is an award-winning company that specializes in the construction and maintenance of complex, high-end residential landscapes. We are dedicated landscaping professionals who are committed to leading the industry in quality construction and client satisfaction.  

 
Fossil has been building Vancouver’s most challenging and spectacular outdoor spaces for more than twenty years. With projects located in Vancouver, West Vancouver, Whistler and Bowen Island, Fossil executes a broad range of challenging exterior construction tasks to the highest degree of workmanship.  

Position:
 
We are currently seeking an Accounting Administrator to join our growing team. Reporting to the Accounting Manager, the Accounting Administrator will play a key role in supporting the day-to-day accounting operations of our dynamic company. This position is responsible for full-cycle accounts payable, billing and invoicing, payroll support, operations support, and general office administration. The ideal candidate will have well-rounded experience in accounting administration, exceptional attention to detail, strong analytical and problem-solving skills, and a high level of accuracy and professionalism. A strong work ethic, the ability to work independently with minimal supervision, and a collaborative team spirit are essential for success in this role. 

Responsibilities: 

• Accounts Payable: Process vendor invoices, cheque runs, reconcile credit card purchases, process employee reimbursement 

• Billing/Invoicing: prepare draft invoices for management’s review, complete final invoice package and send to clients 

• Payroll: data entry and administration relating to payroll (initial set up for new employees, time entry administration, upload hours for payroll and billing, calculate stat holiday and sick pay entitlement) 

• Accounts Receivable: follow up on past due accounts 

• Operations Support: job set up, equipment and vehicle tracking 

• General Office: Phone reception, mail processing, maintenance of company records, filing and office organization, ordering safety equipment, coffee, stationary and office supplies. 

• Ad hoc duties and reports 

Requirements:  

• 3-5 years proven experience working in full cycle accounts payable 

• Experience in high volume data entry 

• High level of accuracy and attention to detail 

• Proven experience with accounting programs (experience using Trimble Spectrum or similar software is desirable) 

• Intermediate experience with excel 

• Experience in Time and Material (T&M) billing an asset 

• Strong written and verbal communication skills for dealing with vendors, colleagues, and management 

• Flexibility to adapt to company needs and willingness to take on additional responsibilities as  

• Strong work ethic 

• Construction industry experience an asset 

Benefits: 

• Competitive compensation 

• Eligible for an Annual Bonus 

• Extended Health Benefits – dental, life, and disability insurance  

• Company Matching Savings Program  

• Great work-life balance 

• Team social events, e.g., golf, bowling, pub, lawn bowls, Christmas party 

• Positive and supportive team environment, focus on personal development 

• Reimbursement for training and education