Accounting & Payroll Clerk - Full Time, In-Person

Role Overview 

Hancon Mining is hiring a reliable and detail-oriented Accounting and Payroll Clerk to support payroll preparation and core accounting functions for its Canadian and U.S. operations. 

This role is responsible for preparing accurate payroll, maintaining payroll and accounting functions, supporting accounts payable, and completing monthly reconciliations. The position works with Sage accounting software and prepares payroll using ADP or SurePay depending on the operating country. You will also help improve how timesheets are collected and reviewed so payroll decisions are clear, consistent, and efficient. 

This is not a data entry role. The successful candidate will identify issues, ask questions, and help improve payroll, timesheet and accounting processes.  

This position is a full-time, fully in-office in Porcupine. You will work closely with management, operations, and HR. 
 

Key Responsibilities 

Payroll Preparation – Canada and United States  

• Prepare full payroll cycles for Canadian and U.S. employees using ADP and SurePay 

• Compile, verify, and reconcile payroll inputs prior to submission for approval 

• Review crew timesheets, rotation schedules overtime and site-based approvals  

• Accurately calculate wages, overtime, statutory holiday pay, vacation, sick time and deductions by jurisdiction  

• Process payroll changes including new hires, terminations, rate changes and payroll adjustments 

• Prepare payroll reports and pay statements for review and distribution  

• Respond to payroll inquiries and resolve discrepancies in a timely manner 

• Ensure payroll preparation complies with federal, provincial and state payroll legislation and remittance requirements  

• Maintain payroll records, reconciliations and supporting documentation  

• Prepare payroll for approval but do not approve payroll runs or payments  
   

Accounting and Financial Support 

• Record approved payroll and benefits entries in Sage  

• Prepare and post journal entries related to payroll, benefits, accruals and adjustments  

• Maintain and reconcile payroll accounts  

• Perform monthly balance sheet and payroll-related reconciliations  

• Reconcile bank accounts and investigate and resolve variances 

• Assist with month-end and year-end close activities  

• Prepare payroll remittances including CPP, EI, income tax, WSIB, and U.S. equivalents 

• Assist with benefit deductions, tracking, and reporting 
   

Accounts Payable Support 

• Enter vendor and subcontractor invoices into the accounting system 

• Verify invoices for accuracy, completeness and proper authorization  

• Match invoices to supporting documentation where required  

• Prepare approved invoices for payment processing 

• Maintain organized AP files and audit-ready documentation  

• Support compliance with payment timelines 

Timesheets and Process Improvement 

• Support and improve the collection, review and approval of site-based timesheets  

• Work with management and site teams to create clear standards for time entry 

• Identify recurring errors, inconsistencies or missing approvals 

• Flag issues requiring clarification prior to payroll preparation  

• Track payroll cut-offs and follow up to ensure timely submissions 

• Recommend practical improvements that reduce rework and payroll delays 

• Ensure timesheets are complete and submitted on time 
   

Operations and Coordination 

• Coordinate payroll schedules, cut-offs, and approval timelines with management 
  Support onboarding and offboarding from a payroll perspective 

• Maintain confidentiality of employee compensation and personal information  

• Communicate payroll and accounting deadlines and requirements clearly to office and site teams 
   

Systems, SOPs, and Process Control 

• Follow payroll and accounting procedures and internal controls 

• Support consistent use of Sage, payroll systems and standardized templates 

• Organize payroll files using established file naming conventions and folder structures 

• Flag discrepancies, control gaps, or compliance concerns early 

• Contribute to continuous improvements in payroll and accounting processes 
   

Required Skills and Qualifications 

Technical and Accounting Skills 

• Certificate, diploma or formal training in accounting, payroll or finance 

• Experience working with Sage accounting software 

• Hands-on experience with ADP and/or SurePay 

• Strong working knowledge of Microsoft 365 including Excel, Word, and Outlook 

• Experience preparing payroll reconciliations and journal entries  

• Experience with general ledger maintenance and month-end processes 

• Understanding of Canadian and U.S. payroll requirements 

• High attention to detail and accuracy 
   

Professional Skills 

• Trustworthy and discreet with confidential information 

• Organized, reliable and consistent with follow-through 

• Strong communication skills 

• Comfortable working independently in an operations-driven environment 

• Ability to stay organised and focused when balancing overlapping payroll, reporting and closing timelines  
   

Work Environment and Expectations 

This role supports a mining and construction business with operations in Canada and the United States. Payroll accuracy and timing are critical to workforce trust and operational continuity. The successful candidate must be comfortable coordinating with both office and site personnel.  

This role is a good fit for someone who: 

• Is comfortable working with payroll and accounting deadlines in an operations-driven environment  

• Comfortable support cross-border payroll and accounting (Canada and United States)  

• Values accuracy, documentation and internal controls  

• Communicates clearly with both office and site teams  

Hancon Mining does not use AI to screen applicants. We also expect that you do not use AI in your application and check for this.