Accounting Clerk

Description

• Work with the Sales Team and vendors to open accounts on terms.   
• Working with the returns department for credit memo’s/refunds. 
• Responding to staff inquiries via phone and email. 
• Perform general office duties including filing and upkeep of systems, faxing, and photocopying. 
• Address any feedback or inquiries from vendors regarding payments.  Independently investigate and resolve outstanding issues.   
• Assist in regular vendor cheque runs by organizing invoices to be paid or reviewing invoices scheduled to be paid.  Back up training on payment processing.
• Follow up with vendors for pending credit memos on either returned goods, cancelled services, mis-ships or price discrepancies. 
• Enter vendor invoices/credit memos for payment.  This includes invoices related to specific Purchase Orders, monthly expenses, and daily company Visa transactions.
• Reconcile vendor Account Statements. Investigate various discrepancies and post accounting transactions if necessary.
• Posting customer payments (ACH, wire, credit card), reconciling accounts, and maintaining accurate AR ledgers, monitor accounts receivable aging reports, follow up on outstanding balances, resolve billing discrepancies with customers and internal teams, and support timely collections and cash flow management

• 3-4 years minimum experience in Accounts Payable 
• Ability to prioritize and meet deadlines in a fast-paced environment 
• Strong problem-solving skills and detail oriented 
• Strong interpersonal, oral, and written communication skill 
• Must have experience with Microsoft Office, Excel and Outlook 
• NetSuite experience preferred 

• OSSD High School Diploma required 
• AND A trade/vocational certificate or Community College Diploma in Administration, Accounting, or computer Operations required