Accounting Directors (3)

Accounting Director (3)

Honorarium Position

Overview

The ASUS Accounting Co-Directors work closely with the Vice President (Operations)/CFO and General Manager to support the financial operations of ASUS. Each Co-Director specializes in a specific financial area—Budgeting, Compensation, or Reimbursement—while collectively ensuring responsible financial management and transparency.

Application Deadline

Applications are due by March 30th, 2025 at 5PM EST.

Time Commitment and Remuneration

Term: May 1st, 2025 – April 30th, 2026

Hours: <4 hours per week

Honorarium: Awarded based on the Honorarium Grid in the Human Resources Policy (Click here)

Please see Part 3: Hiring in the HR Policy Manual for in-depth eligibility criteria for the position pertaining to academic standing, work-study positions, exchange status, etc.

Joint Responsibilities:

• Assist the Vice President (Operations)/CFO and ASUS General Manager with daily financial operations.
• Hold five (5) office hours per week, with at least one overlapping with the Vice President (Operations)/CFO.
• Serve as a resource for ASUS members regarding financial inquiries.
• Monitor account activity through QuickBooks.
• Maintain accurate and complete financial records.

1. Budget Accounting Co-Director

• Support ASUS members in developing and managing their operating budgets.
• Maintain live spending updates on the General Operating Budget, accessible on the ASUS website.
• Ensure responsible spending by ASUS Commissions, Committees, DSCs, and other groups.
• Notify the Vice President (Operations)/CFO of any financial concerns.
• Track the distribution of compensatory credits.

2. Compensation Accounting Co-Director

• Handle ASUS honoraria and food credit distribution:
• Food credits: distributed in October and February.
• Honoraria: distributed in December and April.
• Process payments via Interac E-Transfer, cheque, or other approved methods.
• Notify recipients of payments.
• Address inquiries regarding compensation distribution.

3. Reimbursement Accounting Co-Director

• Process ASUS Reimbursement Requests and Debit/Credit forms weekly.
• Verify reimbursement requests and seek clarification if needed.
• Alert the Vice President (Operations)/CFO of unusual or suspicious expenses.
• Process reimbursements through Interac E-Transfer, cheque, or other approved methods.
• Address inquiries regarding the reimbursement system.

Each Accounting Co-Director plays a key role in maintaining ASUS’s financial integrity and ensuring smooth financial operations within the Society.

If there are any questions, concerns, or personal accommodations required during the application process, please contact the incoming ASUS Vice President of Operations, Jaiden Watkins, at newvpops@ asus.queensu.ca, or Owen Miaskowski, the ASUS Human Resources Officer, at hro@ asus.queensu.ca.

ASUS Office

Phone: (613)-533-6000 x75441

Our hours are Monday to Friday from 9:00 am to 5:00 pm.