Accounts Payable Administrator

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Title: Accounts Payable Administrator
Work Location: Leduc, Alberta office
Reports to: 
Corporate Controller
Department: Finance & Accounting

At KBL, we do things differently. As Western Canada’s largest environmental waste management company—born in the North and built on resilience—we’ve grown by trusting our people, keeping them safe, and backing bold ideas. We're proud to be recognized as one of Canada’s Best Managed Companies!

We're looking for a Accounts Payable Administrator to support our growing team. The Accounts Payable Administrator is responsible for the execution of vendor payments, reconciliation of accounts payable balances across eight entities, and ensuring the integrity of the AP subledger. This role serves as the control anchor of the AP function and supports timely and accurate month-end close (WD-2).

What You'll Do

Payment Management & Cash Control

• Prepare and execute weekly payment runs (EFT, cheque, wire) across the Group


• Validate payment batches for accuracy, approvals, duplicate prevention


• Manage urgent and manual payment exceptions


• Maintain payment schedules aligned with cash flow requirements


• Prepare weekly cash requirement summaries


• Communicate payment timing to vendors when required

Accountability: 100% payment accuracy and zero duplicate payments

Reconciliations & Financial Integrity

• Perform vendor statement reconciliations


• Reconcile AP subledger to GL for all entities


• Review AP aging and identify anomalies


• Track and resolve credit balances and unapplied credits


• Investigate and clear discrepancies


• Support accrual validation at month-end

Accountability: Clean aging and fully reconciled AP balances

Month-End Close (WD-2 Target)

• Ensure invoice cut-off accuracy


• Complete subledger-to-GL reconciliation


• Review aging and outstanding balances


• Provide AP summary reporting for Prophix reconciliations


• Support audit requests for all entities

Vendor Master Oversight

• Review vendor banking change documentation


• Ensure dual approval for vendor master updates and change log is maintained


• Monitor vendor change logs


• Support fraud prevention controls

Process Improvement

• Identify workflow inefficiencies


• Maintain/enhance AP SOPs


• Provide training guidance to AP support staff/Intern as required

Who You Are

• A minimum of 2 years of experience in Accounts Payable.


• Bachelor’s Degree or Diploma in accounting or business administration.


• Ability to maneuver effectively in a fast-paced, high-functioning environment, while prioritizing and delivering multiple requests at the same time.


• Highly developed emotional intelligence with a successful track record for professionally developing and leveraging relationships across an organization.


• High integrity with ability to maintain confidentiality and manage highly sensitive information.

What You Need

• Strong reconciliation and analytical skills


• High attention to detail


• ERP proficiency


• Structured and deadline-driven


• Control-oriented mindset


• Professional vendor communication

We’re committed to providing a safe, supportive work environment.
Reasonable accommodations are available to those who qualify.

Why You'll Love Working Here

• Trust & Empowerment: Empowered culture with minimal bureaucracy- just real responsibility, ownership, and the flexibility to do your best work


• Growth & Agility: We’re entrepreneurial by nature—quick to adapt and deeply invested in your development


• Care & Commitment: From top-tier benefits (including $3,000 annually for psychological support) to a focus on safety and wellness, we put our people first


• Meaningful Impact: Your work helps build safer, cleaner communities across Canada and that’s something to be proud of

Why You'll Love Our Perks

• Competitive wage, allowances and above-market benefits


• RRSP matching, Health Care Spending Account, Wellness account, and flexible work options where feasible


• Paid training and development opportunities, Manager training program, formal Employee Recognition program

We're Proud of Where We Come From - and Where We're Going

Founded in the North in 2006 and led by an EY Entrepreneur of the Year, KBL continues to grow with purpose and agility. We share our success with our people and invest in their well-being every step of the way.

KBL is committed to diversity and inclusion. Accommodations are available throughout the recruitment process. Please notify us if you require any.

Preference may be given to Indigenous applicants as per contractual requirements for certain postings. We encourage you to self-identify your Indigenous status and community on your resume if applicable

Learn more and apply today at www.kbl.ca