Accounts Payable Administrator (Permanent)

CoreFactor is searching for an Accounts Payable Administrator on a permanent/full-time basis for a client in the GTA. 

This position is hybrid and will require the successful candidate to go into the Etobicoke, ON office three (3) times per week. 

Key Tasks/Duties:

Accounts Payable

• Using JDE, Esker and Rydoo, process and post all incoming vendor invoices and employee expense reports for the various locations
  


• Liaise with Purchasing and Shipping departments to resolve invoice discrepancies (pricing, quantities)
  


• Review expense reports for discrepancies and reject if needed
  


• Process period payment runs (cheques, wires and ACH when available)
  




• Issue payments twice per month
  




• Ensure timely payments to avoid late payment fees/credit holds
  




• Issue ad hoc/priority payments as needed (ex. capex deposits)
  

Statutory payments:

• Corporate Tax installments: Monthly payments to Revenu Quebec and Canada Revenue Agency to be issued on a timely basis to avoid late penalties/interest
  


• Sales Tax remittances: Monthly payments (when required) to be issued on a timely basis to avoid late penalties/interest
  


• Payroll payments: union dues, benefits/RRSP, EHT, WSIB and T4 payments to be issued on a timely basis to avoid late penalties/interest
  


• Reconcile vendor accounts as per incoming statements
  


• Liaise with vendors to resolve discrepancies and respond to queries
  


• Liaise with Purchasing to properly set up new vendors or changes to existing vendors:
  


• Includes ensuring Manager, Finance PTT NA receives vendor banking information for validation where electronic payments will be issues (wires/ACH)
  

Banking activities: 

• Ensure files properly submitted from JDE to bank
  


• Creating new/update existing wire templates as needed
  


• Issue stop -payments as needed
  

Accounting

• Reconciliations
  




• Reconcile AP subledgers to general ledger for various locations
  


• To be discussed and allocated between this role, Payroll/Acctg and AR (bank recs + AR recs)
  

Other

• Month-end support where needed
  

Backup Roles

• Accounts Payable 
  


• Accounts Receivable