Accounts Payable Clerk II

• Data entering of invoices through both a 3-way match process and direct coding. This includes trouble shooting of all discrepancies between invoice and PO and working with stakeholders to ensure proper back-up and allocation information is provided.

• Respond to questions and concerns regarding accounts payable from branches and vendors.

• Investigate issues regarding unpaid or incorrect invoices which require troubleshooting, problem solving, and analytical skills. Follow-up with various departments on price and quantity discrepancies, as well as to ensure invoices are paid through the proper means. 

• Monitoring invoices submitted for policy adherence and proper process based on specific ERP system.

• Perform all tasks according to policy and procedure.

• Work quickly to identify, resolve or accelerate any problems with the appropriate departments.

• Represent the company in a professional and ethical manner and establish and maintain effective relationships with all internal and external customers.

• Prioritizes tasks to ensure timely and accurate completion.

• Completes month/quarter end responsibilities on time and accurate.

• Assist AP manager by coaching, mentoring, and training other team members as requested.

• Responsible for critical vendor accounts that can contain sensitive information.

Mandatory (Must-Have) Skills:

• Accounting or Bookkeeping diploma or equivalent.

• 3-5 years Accounts payable experience. Knowledge of accounting processes and terminology.

• Basic accounting knowledge including general ledger account structure and accounting transaction flow.

• Proficiency with MS Office applications and internal systems.

Non-Mandatory (Nice-to-have) Skills:

• Experience within the Caterpillar is an asset

• Experience preforming Accounts Payable within the Heavy Equipment Industry or Oil &Gas or Construction Industry is an asset

• Application of ERP specific policy enforcement.

Soft Skills:

• Effective and efficient keyboarding and data entry skills.

• Time management, prioritization, and independent problem solving.

• Solid organizational, interpersonal and customer service skills.

• Concise and clear written and verbal communications.

• Strong organizational skills, attention to details and commitment to deadlines.

• Strong analytical and problem-solving skills.