Accounts Payable Manager (Construction Industry)

Job Description:

We are helping a client within the Construction Industry located in Aurora, Ontario with their search for an Accounts Payable Manager! This is a full-time position and an excellent opportunity for accounting professionals with experience in the construction industry. 

ROLE AND RESPONSIBILITIES INCLUDE:

Accounting:

Process accounting email 

Receive trade invoices 

Maintain payables register

Maintain master invoice budget tracker

Create cheque reports

Update vendor statements

Maintain various other budgets and trackers in Excel

Manage Petty Cash transactions

Create instruction checklists of Standard Operating Procedures

Customer Care:

Maintain new home warranty documents by gathering change forms, colour charts, pre-delivery forms, and other warranty forms

Get update(s) from Director of Construction after site visits

Send Work-Orders once confirmed by either Site-Super or Director of Construction

Review Tarion CPG (Construction Performance Guideline) for items Warranted/Non-Warranted

Confirm items completed by Site-Super(s)

Obtain Signed Work-Orders from Trade(s) &/or Home-Owner(s)

If no signed W/O is obtained, email H/O as another method of confirmation

Maintain Home-Owner's folder with update(d) information; signed W/O's etc.

Update white-board on items completed/outstanding

Create PO's (Purchase Orders) once authorized by Director of Construction

Contact Trades & Home-Owners for Date Confirmations & Repair Visits

Establish customer service relationships with new homeowners as they inquire about construction process

Maintain customer service relationships regarding inquiries about new home warranty

Check Tarion Site daily for Conciliations or New Form Submissions (30Day, 1YR &/or 2YR)

Monitor deadlines for warranty periods

Forward to any invoices received from trade(s) to Admin department

Maintain spreadsheet of Work-Orders that have been sent out to trades (i.e.: Issue Dates, Expected Visitation Dates etc.)

Job Requirements:

5+ years of work experience in accounting, specifially accounts payable

Experience and knowledge of the construction industry

Superior communication and written skills

Proficiency with MS Office, specifically Excel

Experience with a variety of accounting software such as QuickBooks preferred

Strong attention to detail

Strong aptitude for customer service