Administration Coordinator

Classification: Band 4 — Coordinator / Technician

Reports To: Manager, Administrative Office

Location: hitac̓u, BC (Ucluelet)

Employment Type: Full-Time, Permanent

Salary Band: Band 4 ($56,182 – $84,272 · $28.81 – $43.22/hr)

POSITION PURPOSE

Reporting to the Manager of Administrative Office and the HR Manager, the Administrative Coordinator is responsible for providing senior administrative services, coordinating and managing Yuułuʔiłʔatḥ administrative functions, and assisting with human resources management. The role requires a high level of confidentiality pertaining to citizens, clients, employees, and general matters of the Yuułuʔiłʔatḥ Government.

ACCOUNTABILITY

Day-to-Day Operations Support

• Supports the Manager of Administrative Office by providing confidential, senior-level administrative support in accordance with Yuułuʔiłʔatḥ laws, policies, and procedures.


• Assists in day-to-day operations of internal administration including programs and projects.


• Assists the Manager of Administrative Office in formulating administrative policies, planning, and reports.


• Assists citizens to navigate services as required.


• Provides support and backfill for other administrative staff in travel arrangements for employees.

HR Support

• Assists the HR Manager by providing confidential, senior-level administrative support.


• Coordinates and supports the HR Manager in the hiring process including preparing job postings, setting up interviews, supporting the selection committee, conducting reference checks, and preparing employment agreements.


• Supports the HR Manager in coordinating orientation and onboarding of new employees, working with respective department managers to ensure an effective onboarding experience.


• As directed by the HR Manager, works with employees and the benefits broker/insurer regarding enrollment, reporting, and education about the program.


• Assists in organizing team-building activities with direction from the HR Manager.

Office & Facilities Management

• Oversees office operations including supplies, equipment maintenance, and facility coordination.


• Ensures efficient document management and filing systems.


• Coordinates meeting logistics including room bookings, materials, and scheduling.


• Performs other duties and responsibilities as necessary in the performance of the position.

EDUCATION & EXPERIENCE

Required:

• Bachelor's degree or diploma in a related field (e.g., Business Administration, Political Science, Indigenous Studies)


• 3–5 years of prior experience in office administration or at an executive assistant level supporting senior management


• Experience administering human resource programs and policies


• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint) and various technical platforms


• Must have valid Class 5 BC Driver's Licence and satisfactory driving record

Preferred:

• Solid experience with and knowledge of working with Indigenous organizations and/or remote Indigenous communities


• Knowledge of benefits administration and onboarding processes

CORE COMPETENCIES

• Administrative coordination


• Human resources administration


• Policy development and implementation


• Professional communication and discretion


• Organizational and project management skills


• Confidentiality and sound judgement

WORKING CONDITIONS

• Standard office hours (8:00 AM – 4:30 PM, Monday–Friday)


• Office-based role at hitac̓u with occasional travel (approx. 10%)


• Fast-paced environment requiring multi-tasking and prioritization

CULTURAL REQUIREMENTS

• Genuine respect for Yuułuʔiłʔatḥ traditions, culture, and protocols


• Commitment to supporting Yuułuʔiłʔatḥ citizens and community


• Sensitivity to the cultural context of a First Nation government office