Administrative and Research Support Assistant

The Kimel Family Centre for Brain Health and Wellness has an opportunity for an

ADMINISTRATIVE & RESEARCH SUPPORT

ASSISTANT

Position Type: Part-time Permanent

Shift Type: Day

Bi-Weekly Hours: 14 hours

Hours of Work: 7 hrs /shift

Posting Number: 7735

Union: Non-Union

The Kimel Family Centre for Brain Health and Wellness Centre is the world’s first research study examining the benefits of personalized brain health community centre programming for people aged 50+, where members will receive an in-depth assessment of their dementia risk, and then will be prescribed programming to reduce that risk.

Reporting to the Program Manager, the administrative assistant performs administrative functions that support the effective and efficient program and research operations of the Kimel Family Centre and is a role model for customer service to our clients.

Responsibilities include but are not limited to:

• Provides administrative, and research support for assigned staff of the Kimel Family Centre.
• Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors.
• Assists clients with booking research assessments and programs.
• Ensures the Kimel Family Centre is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Updates client account information, and distribution lists, as well as other databases (i.e. instructors, etc.).
• Assists with funding applications.
• Assists with committee meetings.
• Assists with disseminating contracts and payroll for instructors
• Adheres to policies and procedures for Baycrest employees.
• Receives and processes payments/refunds for memberships, services, and products
• Receives and distributes daily mail/deliveries
• Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)

Qualifications include but are not limited to:

• Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent
• 3-5 years related administrative and/or research support experience.
• Experience with research subject recruitment and interacting and working with older adult populations.
• Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
• Excellent oral, written communication and interpersonal skills
• Familiarity with registration and attendance software
• Familiarity with billing software
• Highly motivated, detail oriented, dependable and flexible individual capable of multi-tasking.
• Excellent verbal, written and listening communication skills.
• Great facilitation, organizational and problem-solving skills.
• Strong computer and technical skills including a working knowledge of MS Word, Excel, PowerPoint, SPSS, webinars, Telehealth and emerging technologies.
• Ability to utilize library resources.
• Ability to work independently and to meet goals and deadlines

 Additional Benefits

• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS:  Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [email protected] or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen. Such exemptions will be considered on a case-by-case basis.