Administrative Assistant

About Africa Centre

Council for Advancement of African Canadians in Alberta (CAAC), operating as Africa Centre, is the largest pan African non-profit organization in western Canada, serving as a community hub that provides programs and services from a place of cultural awareness and competency to the families in our diverse community. We acknowledge the diversity of our cultural background as a source of the strength that brings capacity and competencies to shape a thriving community in Alberta. We have a strong African indigenous cultural foundation incorporated across our programs and services.

Job purpose

A versatile Administrative Assistant to support the smooth running of our office. This role combines reception duties, office administration, HR support, and occupational health and safety oversight. You’ll be the friendly first point of contact and the go-to person behind the scenes.

Key Duties and Responsibilities:
Office Administration:

• Coordinate day-to-day office operations to ensure efficiency and a well-functioning workplace.


• Perform general clerical duties, including data entry filing, scanning, copying, document preparation, and handling correspondence.


• Oversee office inventory by tracking supplies, monitoring stock levels, and coordinating replenishment as needed.


• Manage office supplies, equipment, and vendor relationships.


• Coordinate office layout, maintenance, and improvements.

• Be the point of contact for IT and troubleshoot basic system issues


• Work with the custodian to complete the facility operational requirements

Human Resources Support:

• Act as a first point of contact for HR matters.

• Assist in recruitment processes, onboarding, and offboarding.


• Maintain employee records and HR databases.


• Support employee engagement initiatives and internal communications.


• Assist with performance management processes and staff development activities.

Occupational Health and Safety (OHS):

• Conduct regular safety inspections and risk assessments.


• Maintain and update workplace safety procedures and documentation.


• Coordinate staff training on health, safety, and emergency procedures.

Qualifications and Skills:

• Diploma or degree in Business Administration, Human Resources, or a related field.


• Certification in Occupational Health and Safety (OHS) is an advantage.


• Experience in a similar office environment with multiple responsibilities.


• Proven experience in office administration, data entry, HR support, or related roles.


• Knowledge of occupational health and safety standards and best practices.


• Strong organizational, communication, and interpersonal skills.


• Proficiency in office software (MS Office, Google Workspace, HRIS systems).


• Ability to handle confidential information with discretion.


• French-speaking (written and verbal) is an asset.

Key Attributes:

• Ability to work in a fast-paced environment.


• Proactive and solution-focused mindset.


• Strong attention to detail and ability to multitask.


• Team-oriented, yet capable of independent decision-making.


• Commitment to maintaining a safe, efficient, and positive work environment.

Disclaimer

This job description indicates responsibilities and specifications of the position only and should not be considered to necessarily represent all responsibilities and specifications of the position.  The administrative assistant may perform other duties as assigned, which are not specified in this description.

Benefits

• Competitive Salary


• Company events


• Paid time off


• Extended health care, dental care, and vision care


• Disability insurance


• Employee assistance program


• Life insurance

Closing Date:
Applications will be reviewed on a rolling basis, and interviews will be conducted as applications are received. The position will remain open until a suitable candidate is found.

To apply, please submit your application online.

We thank all applicants for their interest. Only those candidates who best demonstrate how they meet the qualifications outlined in the job posting will be contacted for the next stage of the selection process via email or phone.