Administrative Assistant

Location: Anzac office and Remote work
Employment Type: Full-Time

Hours: Monday - Friday between 25-42.5 hours per week depending on business needs

We are currently seeking an organized and proactive Administrative Assistant professional to join our LSS team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and schedules, and takes pride in keeping operations running efficiently.

What You'll Do

As an Administration Support team member, you'll play an integral role in supporting our field operations by coordinating technician schedules and providing administrative support to the LSS division.

Key responsibilities include:

• Schedule and coordinate field technicians based on operational requirements and client priorities.


• Monitor daily schedules and adjust assignments to accommodate changing business needs.


• Communicate schedule updates with technicians, supervisors, and clients.


• Assist with accounts receivable collections by following up on outstanding invoices professionally and courteously.


• Maintain accurate scheduling, collection, and operational records.


• Prepare reports, correspondence, and departmental documentation.


• Enter and maintain data within company systems.


• Support work order administration and general office operations.


• Liaise with internal departments, vendors, clients, and field personnel to ensure smooth communication.


• Assist with special projects and administrative initiatives.


• Perform other duties as required to support the LSS team.
  

What We're Looking For

The successful candidate will have:

• Previous experience in an administrative, scheduling, dispatch, or coordination role.


• Excellent organizational and time management skills.


• Strong communication and customer service abilities.


• The ability to prioritize multiple tasks in a fast-paced environment.


• High attention to detail and accuracy.


• Strong computer skills, including Microsoft Office (Excel, Outlook, Word).


• Experience with scheduling software or ERP systems is considered an asset.


• Experience with accounts receivable or collections is considered an asset.

What You'll Bring

• A positive, team-first attitude.


• Strong problem-solving and critical thinking skills.


• The ability to work independently with minimal supervision.


• Professionalism when interacting with clients, employees, and vendors.


• A commitment to confidentiality and accuracy.