Administrative Assistant

Your Future Team:

IBW provides outstanding service across the board by developing and building the strongest team in the surveying industry. Four simple but powerful values drive our team:

• Caring and compassionate 


• Confident, yet humble


• Keen learners


• Commitment to a team culture
  
  

Our commitment to these values is unwavering and shows in our excellent employee culture. If working under these values excites you, read on:

Position Overview:

We are seeking an Administrative Assistant to provide support to managers and staff, assisting in daily office needs and managing our company’s general administrative actions. This is for an existing vacancy. 

Key Responsibilities:

• Work under the direct daily supervision of the Administration Team Lead.


• Welcome and greet visitors, ensuring that the reception desk is staffed and the phone is answered professionally


• Directing calls appropriately and professionally


• Arrange for and take client payments and document accordingly


• Assist with Accounts Receivable collections as required, and maintain documentation of all collection attempts


• Maintain all office supplies, including stationery, paper, etc.


• Respond to telephone, in-person and email enquiries and follow through to ensure enquiries are appropriately addressed.


• Efficient and timely management of mail runs and courier coordination


• Meeting facilitator for company seminars and meetings


• Housekeeping to ensure the tidiness of the main entrance, client washroom, boardroom, and kitchen, including identifying and helping address repair needs


• Provide general support to all teams and staff on miscellaneous items such as formatting documents, scheduling, coordinating travel arrangements, and responding to client enquiries


• Other duties as required
  
  

To learn more about IBW Surveyors, visit our website: https://ibwsurveyors.com/ 

IBW Surveyors is an equal-opportunity employer. We are committed to providing a barrier-free environment and promoting independence, dignity, integration, and equal opportunities for persons with disabilities.  Accommodations are available, upon request, for candidates taking part in all aspects of the recruitment and selection process. To request for accommodations at any stage of the process, please contact [email protected]. Please note we do not use AI to assess, screen, or interview candidates. 

This posting is for a 12-month fixed-term contract role covering a leave of absence.The end date is subject to adjustment.