Administrative Assistant (Accounting)

Administrative Assistant (Accounting)

Location: Preferably local to Spruce Grove, Alberta
Schedule: Monday–Friday, 8 hours per day
Opportunity: To grow a career within a growing company

Position Summary

Option Excavating Inc. is seeking a motivated and detail-oriented Administrative Assistant (Accounting) to support our accounting and administrative teams.

This is an entry-level position with a primary focus on Accounts Payable, while also providing general administrative, employee documentation, and office support. This is an excellent opportunity for someone looking to gain hands-on accounting experience and develop a career within the construction industry.

Key Responsibilities

Accounting & Accounts Payable

• Process and enter invoices, receipts, and other financial information.


• Match invoices with purchase orders and supporting documentation.


• Follow up with employees, project teams, and vendors regarding missing information or discrepancies.


• Communicate professionally with vendors regarding invoices and payments.


• Maintain accurate and organized accounting records.


• Assist with employee expense reports and corporate credit card transactions.


• Assist with month-end, year-end, audits, and other accounting activities.


• Assist with accounting software, reporting, and job costing as required.

Administrative Support

• Maintain organized digital and physical filing systems.


• Assist with scanning, filing, document preparation, and data entry.


• Assist with employee onboarding, time tracking, and employee documentation.


• Assist with general office duties and other administrative tasks.

Qualifications & Skills

• Education or experience in accounting, finance, business, or administration is an asset.


• Strong attention to detail and accuracy.


• Excellent organization and time-management skills.


• Strong written and verbal communication skills.


• Ability to manage multiple priorities and meet deadlines.


• Comfortable using computers and digital systems.


• Experience with QuickBooks Desktop is required.


• Experience with Google Sheets, or similar software is an asset.


• Willingness to learn and take direction.


• Ability to work independently and as part of a team.


• Dependable, professional, and self-motivated.


• Ability to maintain confidential information.

Professional Development

• Hands-on training in accounting and administrative processes.


• Exposure to construction accounting, job costing, audits, compliance, and field operations.


• Opportunity to develop skills and take on additional responsibilities as the company grows.


• Potential for long-term advancement within the company.

Working Environment

• Fast-paced office environment with deadlines and competing priorities.


• Prolonged computer use.


• Occasional overtime or flexible hours may be required.

Safety

• Participate in required safety training and monthly safety meetings.


• Maintain a clean and organized work environment.


• Report accidents, incidents, hazards, or theft immediately.


• Actively support Option Excavating's safety culture.
  
  

We thank all applicants for their interest; however, only those selected for an interview will be contacted.