Administrative Assistant - Competition #2025-027

Administrative Assistant - Competition # 2025-027
Policy & Legal Affairs

Category: Full-Time Permanent

Closing: April 1, 2025

Position Summary

The Administrative Assistant will play a key role in supporting the Policy & Legal Affairs Team at the Assembly of Manitoba Chiefs Secretariat. Reporting to the Senior Administrative Coordinator, this individual will provide comprehensive administrative support, ensuring the efficient operation of the team and the successful execution of various policies and legal initiatives. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, dynamic environment.

Key Responsibilities

• Provide administrative support to the Policy & Legal Affairs Team.


• Assist in preparing briefing notes, correspondence, summary reports and other documentation as assigned.


• Prepare and ensure timely distribution of appropriate materials and agenda items before meetings.


• Coordinate and prepare information packages for Chief Committee meetings, conferences and assemblies.


• Prepare financial travel and accommodation required for AMC meetings.


• Respond to external and internal inquiries expediently, professionally, and tactfully.


• Record, transcribe and distribute minutes promptly.


• Maintenance of an effective filing system.


• Managing calendars and making travel arrangements.


• Completing reports and financial data.


• Other duties as assigned.
  
  

Qualifications

Education & Experience

• Bachelor of Business Administration, Commerce, or Accounting or an acceptable combination of education, training, and/ or at least 2 years’ experience in a fast-paced office setting.


• Excellent time management, organizational and planning skills.


• Ability to work under pressure.


• Ability to communicate effectively, both orally and in writing.


• Excellent interpersonal skills and ability to work cooperatively as part of an interdisciplinary team of professionals.


• Demonstrated ability to work independently with minimal supervision.


• Proficient in using Microsoft Office, Word, Excel, PowerPoint, Outlook, and databases.


• Adhere to AMC policies and procedures with specific attention to attendance and professional ethics.


• Must have a current satisfactory Criminal Record Check, Clear Child Abuse Checks


• Possess a valid Class 5F Driver’s License and vehicle.


• Work flexible hours and travel upon request.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for qualifications, resume, and 3 professional reference listings (including a most recent employer reference) by 4:00 p.m. April 1, 2025, to:

Human Resources

Assembly of Manitoba Chiefs

14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

Quote Competition #2025-027 in your application.

For best results, submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at www.manitobachiefs.com