Administrative Assistant, Dean's Office

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Beedie School of Business is a top 10 ranked business school in Canada. The Dean's office provides overarching support to the faculty and staff within its Undergraduate, Graduate, PhD and Executive Education Program portfolios. The work of the Leadership Team is complex and sometimes sensitive in nature requiring tact and diplomacy. The Beedie School liaises with external stake holders such as, the Beedie Advisory Board and is various accreditation organizations. The office is a fast-paced environment with diverse needs over three campuses.

About the Role

Provides confidential senior level administrative and secretarial support to the Beedie School of Business Dean and Assistant Dean, External Relations. Interacts with, and provides information to Beedie staff/faculty, Beedie Assistant/Associate Deans, senior SFU academic/staff administrators (i.e., Office of the President, Vice President Academic and other faculties), other academic institutions, accreditation organizations, students, donors and the business community. Arranges and participates in meetings for committees, external advisory boards, business councils and faculty/student events, including agenda coordination/preparation, taking/transcribing minutes, and making arrangements for catering, audio-visual and room bookings. Coordinates all accreditation site visit logistics for internal and external people, meetings, and events.

The ideal candidate would be comfortable working in a fast-paced environment while paying attention to detail. The position requires good communication skills, able to exercise tact, discretion and diplomacy. Understands the importance of confidentiality and is comfortable working with a team or independently.

Full Job Description

Qualifications

High school graduation and one year of post-secondary education or formal program equivalent with courses in word processing, database, presentation, and spreadsheet applications, and training in secretarial practices. 4 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Good knowledge of standard office practices, methods and equipment.


• Excellent communications (verbal, written and presentation) skills.


• Ability to exercise mature judgment and initiative.


• Ability to handle confidential/sensitive material with discretion and exercise tact and diplomacy.


• Ability to use all Microsoft Office products at an intermediate level.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*


• Hybrid-work program for eligible positions


• Employer paid defined benefitpension plan


• On-campus tuition waiver for employees and their immediate family members*


• Funding for professional development expenses*


• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

Please note: This position is not a hybrid position and are expected to work from the Vancouver and Burnaby locations.

For external candidates, the starting salary is the first step of the salary range.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].