Administrative Assistant Finance (St Thomas, ON)

Job Description - Administrative Assistant Finance (St Thomas, ON) (ST.000046)

Administrative Assistant Finance (St Thomas, ON) - ST.000046

Primary Location

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for an Administrative Assistant, based out of St. Thomas, ON

Our mission has started. Volkswagen Group’s largest cell factory in St. Thomas will carry out all battery activities – from processing raw materials to developing a unified Volkswagen battery to managing the European and North American gigafactories. Headquartered in Salzgitter, Germany, we are experiencing the transformation of mobility up close. Our goal is to contribute a positive impact to our global society, the environment and the economy. To reach these goals we need your POWER!

We are looking for a passionate Administrative Assistant who wants to CELLebrate in a fast-paced and fast-changing environment. As part of the ramp-up team of our new Canadian location, you will report directly to the Senior Director, Finance . You will provide direct administrative support to both the Senior Director of Finance and the Head of Project Management Battery Plant Ramp U p. You will also be providing general administrative support to the Canadian Finance team in daily business operations , serv ing as thekey link on the Finance Team for general ramp-up projects and be ing involved in a variety of activities.

This is a flex hybrid model, requiring 3 to 4 days per week in the St. Thomas office

Primary Responsibilities:

• Prepares and coordinates key internal and external meetings, manages schedules, agenda topics and presentations, communication and action plans  follow up as required .
• Effectively manage s on a timely basis: expenses, calendar & travel management, itineraries, correspondence, company car / IT  c oncerns, teleconference set-up, appointment booking, translation ad hoc requests, on-boarding new team members , etc.
• Serves as the point of contact for assigned leaders in their absence.
• Develops and tracks deliverables of projects, providing progress reports, and proactive management responses.
• Regular monitoring, recording, reporting and communication of project deliverables.
• Maintenance and publishing on SharePoint & Volkswagen Group Canada Intranet of Finance documents/programs.
• Interfaces with all levels of the organization within Canada as well as Germany
• Works closely together with other members of the administrative team
• Performs other duties as assigned or as they might pertain to the position
• Work closely with other team members, providing support as required to ensure the smooth operation of the department.
• Post-Secondary education in Business, Finance or a related field, and/or equivalent relevant work experience
• 3+ years of related work experience , within a busy corporate and/or startup setting preferred
• The ability to adapt to and maintain flexibility with the prioritization of multiple projects under sometimes minimal supervision
  
• Proven experience with multi-tasking, attention to detail, and ability to deal with ambiguity with a high degree of discretion and confidentiality 
• Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook) is required, with e xperience with OneDrive, SharePoint, Concur and SAP strongly  desired
• Demonstrated interpersonal skills and a proven history of developing strong working relationships across many layers of an organization and across cultural boundaries.
• Ability to work in a dynamic environment, understand and handle last minute changes with professional demeanor and tact.
• Proactively  identifies opportunities to support and improve processes, adding value and contributing to the company ramp-up phase along with the ability to analyze situations and propose solutions to overcome challenges
• Experience in project management and budgets an asset .
• Ability to travel within Ontario (up to ~10%)
• Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary
• Overtime may be required to meet ramp-up deadlines

What you’ll get in return:

• A flexible and collaborative team dynamic 
• Opportunities to participate in exciting company events that give back to the community 
• Competitive employer paid benefits and overall compensation package 
• And much more! 

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation.